PROJECT COORDINATOR - INFORMATION TECHNOLOGY

Job Summary:

As Information Technology Project Coordinator at Ithaca College, you will play a pivotal role in the success of IT initiatives on campus by coordinating schedules, communications, issues, risks, and resources for information technology projects. This role’s primary responsibility is to ensure the smooth and organized operation of project management processes across multiple efforts. 

This is a temporary position through December, 2026, with the possibility of extension, with a possibility of extension. Location is in-person (on campus) or hybrid option for local candidates, potential for remote option for non-local candidates.

Job Responsibilities:

1. Project Coordination
   1. Coordinate project activities, resources, communications, and schedule for multiple IT projects concurrently.
   2. Develop project plans, track project tasks and progress, facilitate removal of blockers to ensure timely project completion. 
   3. Monitor and report on project progress and potential challenges to project sponsor and stakeholders.  
2. Stakeholder Collaboration
   1. Facilitate meetings and communication between project team members, external resources, and campus stakeholders. Create and execute communication plans.
   2. Schedule and lead project-related meetings, including kick-off, requirements gathering, user feedback sessions, and status presentations.
   3. Support training initiatives and assist in creation of technical documentation and educational resources for end-users.
3. Documentation Management
   1. Create and maintain project documentation such as charters, plans, schedules, scope statements, meeting notes, decision logs, process maps, communication plans, and status updates.
   2. Organize project documentation in the appropriate data repository for easy accessibility by team members and stakeholders.
4. Resource Management
   1. Assist with resource scheduling and management, including training initiatives to enhance team skills.
   2. Ensure team members have the necessary resources to complete project tasks.
5. Risk Management
   1. Identify potential risks and issues that may impact project timelines or outcomes.
   2. Develop and implement issue solutions and risk mitigation strategies, escalating critical issues to relevant stakeholders.
6. Product Research and Contract Review
   1. Conduct research on IT products and services relevant to ongoing and upcoming projects, comparing features, functionalities, and costs to assist in informed decision-making.
   2. Assist in the IT contract evaluation process, ensuring compliance and efficient outcomes.
7. Equity and Inclusion
   1. Develop, demonstrate, and promote multicultural awareness and contribute to cultivating an inclusive and respectful College community. 
   2. Demonstrate a commitment to diversity and inclusion as a college priority, communicate to employees an expectation of behavior that is civil and inclusive when interacting with all staff, faculty, students, and visitors and promote a flexible, collaborative, and inclusive work and living environment.  

Qualifications:

• Associate’s degree or higher in business administration, management, or a related field, or a combination of education and training that provides the required skills and abilities
• 1-3 years of related experience in coordinating teams or projects, and/or information technology
• Excellent interpersonal, problem-solving, and organizational skills
• Excellent written and verbal communication skills
• Ability to work both independently and as part of a team
• Ability to prioritize workload and perform in a fast-paced environment
• Working knowledge of project management concepts and tools
• Strong familiarity with business software (Microsoft Office Suite, Teams)
• Preferred: Certified Associate in Project Management (CAPM) 

Work Environment:

Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment.  The incumbent will be required to operate a personal computer and associated equipment as well as other office equipment used in the day-to-day office operations. 

This is a temporary position through December, 2026, with a possibility of extension. Location is in-person (on campus) or hybrid option for local candidates, potential for remote option for non-local candidates.

If you are a proactive and collaborative individual looking for an exciting opportunity to contribute to a unique variety of IT projects, we encourage you to apply for this 15-month role. Join us in making a positive impact on our campus community through IT initiatives during this exciting period of growth and development!

This position is 37.5 hours per week, 52 weeks per year.

Application Instructions:

Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or humanresources@ithaca.edu 

Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

Visa sponsorship is not provided for this position.

Hiring Rate:

$60,405.80

• We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including:
•     • Healthcare including vision and dental
•     • Generous Paid Time Off Policies
•     • 403B Retirement Savings Plan with Matching Employer Contribution 
•     • EAP
•     • Flexible Work Plans
•     • Educational Benefits
•     • Career-Enhancing Trainings
•     • For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness 

In an effort to promote campus safety and the security of College resources, Ithaca College will, consistent with the requirements of the law and prudent practices, conduct criminal background investigations per College policy.   This position is subject to a criminal background check. All offers of employment are contingent upon review of the criminal background check.

At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.

To learn more about Ithaca College, visit us at http://ithaca.edu