Executive Assistant

Arconic is currently in search of an Administrative Assistant to join our Tennessee Operations Team based out of Alcoa, TN.

At Arconic, we take pride in our work and our innovative products and technologies that advance sustainable solutions for a better world. We strive to create a safe, inclusive, and collaborative workplace with competitive benefits, development opportunities and a culture that values and rewards employees on all levels of the organization.

Arconic Tennessee Operations is looking for an Administrative Assistant to perform a wide range of administrative tasks and support for our senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to senior-level managers. 

In This Role, You Will:

• Act as the point of contact among senior managers, employees, clients, and other partners
• Manage information flow in a timely and accurate manner 
• Manage calendars and arrange meetings 
• Prepare weekly, monthly or quarterly reports as needed 
• Act as an office manager by keeping up with office supply inventory 
• Format information for internal and external communication – memos, emails, presentations, reports 
• Take minutes during meetings 
• Screen and direct phone calls and distribute correspondence 
• Organize and maintain the office filing system 
• Post content on the location’s TV monitors and website 
• Assist in the documentation and tracking of various processes – 
• Develop and maintain a filing system 
• Order office supplies
• Maintain contact lists 
• Book travel arrangements
• Submit and reconcile expense reports 
• Provide general support to visitors 
• Order meals for various meetings 
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Other duties as assigned by senior management team

You Have:

• Bachelor’s degree or equivalent work experience – 
• 5+ years experience in a related field 
• Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
• This position requires access to controlled technology, as defined in the Export Administration Regulations (15 C.F.R. §730, et seq.) and/or the International Traffic in Arms Regulations (ITAR). Authorizations from the relevant government agency may be required to meet export control compliance requirements.

Exceptional Candidates Also Have:

• Excellent skills in Microsoft Office including PowerPoint, Excel, and Outlook 
• Strong writing and review skills 
• Discretion and confidentiality
• Work experience as an Executive Assistant, Personal Assistant, or similar role 
• Outstanding organizational and time management skills, creative and willing to take work independently 
• Familiarity with office gadgets and applications (i.e., E-calendars, MS Teams, Smartsheet, etc.)
• Excellent verbal and written communications skills