Manager Grants & Contracts

Title: Manager Grants & Contracts

State Role Title: Financial Services Spec I

Hiring Range: Up to $89,116.00, Commensurate with education and experience

Pay Band: 5

Agency: Virginia State University

Location: Virginia State University

Agency Website: www.vsu.edu

Recruitment Type: General Public - G

Job Duties

The University Controller’s Office is seeking applications for the position of Manager of Grants and Contracts.

This position will administer post award activities and carry out financial analyses and compliance oversight in support of University sponsored research.

Maintains continual contact with Departmental Managers and Principal Investigators (PI’s) to advise on project related issues.

Ensures compliance with federal and sponsor regulations and terms of award.

Oversees compliance with all University, State and Federal policies and guidelines for sponsored projects.

Reviews and approves all budget entries into the University accounting system and approves all personnel action forms for budget availability

Ensures the application of allowable indirect costs; Monitors and manages sponsored project expenditures and fiscal activities to include preparing financial analyses and reports.

Assist with federal, state, and private grant billings.

Audits grant expenditures against program awards to identify discrepancies and activities not in accordance with the approved award or out of compliance with University and/or State policies, and regulations or laws.

Works with PI’s to correct discrepancies to avoid audit or compliance findings.

Maintains familiarity with University, state and/or federal policies and procedures.

Works with PI’s on grant close-outs and/or ensures that no cost extensions are requested timely.

Establishes and maintains grant files and updates appropriate University data bases.

Supervise (1) Financial Analyst.

Minimum Qualifications

Considerable knowledge of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2CFR200). Ability to interpret and apply these regulations to grant and contract compliance and operations. 

Demonstrated ability to analyze, interpret, and apply other complex fiscal policies and procedures, i.e., GASB, AICPA, CAPP, and NACUBO statements and directives. 

Considerable knowledge of General Accepted Accounting Principles (GAAP) and the Catalog of Federal Domestic Assistance (CFDA) now called Assistance Listing Number (ALN).

Working knowledge of GAAP related to application in a college or university accounting and reporting environment.

Demonstrated ability to prepare financial statements, footnotes, and other financial reports. 

Working knowledge of automated accounting systems, preferably Banner and Cardinal.

Proficient in using PC applications, i.e., Word, Excel, and Access.

Demonstrated ability to work independently and to communicate effectively, verbally and in writing. 

Demonstrated strategic thinking ability and excellent analytical, problem-solving, and organizational skills. 

Ability to establish work schedules and goals to accomplish the objectives of the tasks. 

Additional Considerations

Graduation from a college or university with major studies in accounting; or equivalent combination of training and experience indicating possession of the aforementioned knowledge and abilities preferred.

Master’s degree, a CPA/CGFM certificate, and experience in higher education are preferred.   

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

• Name: Boatemaa Nyarko-Brentuo
• Phone: 804-524-5083
• Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.