Assistant Director of Advancement Services

Summary

Assists in the operational functions of the department of advancement services including gift processing and receipting, pledge reminders and related database reporting needs and training

Diversity & Inclusion

Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. 

Johnson & Wales University is an equal opportunity employer. The university does not illegally discriminate on the basis of any protected class.  All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, familial status, gender or gender identity, genetic information, military service, national origin, pregnancy and related conditions, race, religion, sex, veteran status, or any other basis prohibited by law.

Essential Job Functions

• Administers and processes the receipt of gifts to the university including cash, credit cards, payroll deductions, electronic funds transfers, online gifts, securities and gifts in kind, and enters the information into the university’s database
• Prepares bank deposits and transmits the required financial information to the university’s finance office
• Manages the receiving, processing, collection and receipting of pledges to the university
• Reconciles gifts with finance; provides proper tax receipting of gift to comply with IRS regulations
• Verifies the data integrity of records and systems use and maintains the accuracy, confidentiality and integrity of biographical, demographical, gift records and other information
• Performs analysis and segmentation of database information as requested by department staff; disseminates results in a manner that can be used to inform the department’s decision-making process as it relates to daily tasks and projects
• Assists with the development and maintenance of data standards, procedures, and processes in accordance with best practices
• Maintains knowledge of the university’s advancement database and leverages knowledge of updates and new features to enhance processes and advance department initiatives
• Reviews daily work, processes in accordance with best practices, to maintain accuracy and efficiency of operations
• Trains staff on the fundraising software including updates, and provides software support, as necessary
• Assists with the daily operations of the advancement office including working with discretion on sensitive matters and confidential information
• Assists with special projects, as business needs require
• Monitors the departmental budget
• Supervises and manages student employees, as necessary, to enhance their academic and professional development
• Performs other duties as assigned

Required Qualifications

• Minimum of a bachelor's degree
• Moderate amount of experience working in fundraising or other related experience

Preferred Qualifications

• Experience with Raiser's Edge NXT or CRM databases
• Proficiency in MS Office Word, Excel, PowerPoint and Outlook
• Excellent customer service orientation
• Ability to work with a high level of accuracy and attention to detail

Please Note:

Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire.

Applications are accepted on an ongoing basis until job posting is closed.