Front Office Manager/ Executive Assistant

Front Office Manager/ Executive Assistant

• Permanent full-time position
• We care about YOU! Access counselling, wellbeing services, legal & financial assistance
• Join Australia's largest private health care provider

We are seeking an experienced senior administrative professional to provide effective and efficient leadership to our business office team while providing executive level assistance to the executive team at Linacre Private Hospital.

About The Role

In this role you will provide leadership and direction to all administrative functions throughout the hospital ensuring efficient and effective administrative support. You will lead a team of administrative staff within the business office and consulting suites. You will be responsible for ensuring accurate and timely completion of patient admissions, discharges and management of patient out of pocket costs. You will have attention to detail and strong focus on the patient experience.

Your key responsibilities will additionally include providing administrative assistance and support to the CEO and Director of Clinical Services and the wider executive team as required. This will include;

• Diary management.
• Telephone screening.
• Preparing correspondence
• Meeting coordination/minute taking
• Compliance documentation and database maintenance.
• Maintaining the medical staff credentialing database.

About You

To be successful in this role you will possess exceptional communication skills, both written and verbal, advanced organisational skills and have the ability to maintain confidentiality at all times.  You will be an efficient and motivated professional with the proven ability to problem solve and to work under pressure.

You will also bring;

• 3 years’ experience in an administrative leadership/EA role.
• Previous experience working in a health care environment is ideal, though not essential.
• Exceptional communication skills both written and verbal.
• High degree of proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience in hospital mainframe systems ie, Meditech, will be highly regarded.

About Us

Our 60-bed hospital provides a comprehensive range of surgical and medical services to the Bayside community and beyond. We have four operating theatres, procedure room, day surgery unit and a high dependency unit.

The Hospital is owned and operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people.  We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of ‘People Caring for People’ since 1964.

What’s in it for you?

Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.  

Discounts:  Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental. 

Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.  

Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

Requirements

• Must provide a National Police Check conducted within the previous 12 months
• Must provide a Working with Children Check within the last 2 years
• Evidence of immunisation against vaccine preventable infectious diseases and annual influenza

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

For enquiries, please contact Heather Black on blackh@ramsayhealth.com.au

Ramsay Health Care is committed to Child Safety.  Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com