EXECUTIVE ASSISTANT

Department Of Economic Security

Your Partner For A Stronger Arizona. Des Works With Families, Community Organizations, Advocates And State And Federal Partners To Realize Our Collective Vision: A Thriving Arizona.Des Serves More Than 3 Million Arizonans. Our Mission Is To Strengthen Individuals, Families, And Communities For A Better Quality Of Life.

Executive Assistant

Job Location:

Division Of Benefits And Medical Eligibility (Dbme)Family Assistance Administration (Faa)Assistant Director'S Office1789 West Jefferson Street, Phoenix, Arizona 85007

Posting Details:

Salary: $24.7086/Hourly ($51,393.89 Annually)

Grade: 19

Closing Date: September 25, 2025

Job Summary:

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come Join the DES Team!

The Department of Economic Security, Division of Benefits and Medical Eligibility (DBME), Assistant Director’s Office is seeking an experienced and highly motivated individual to join our team as an Executive Assistant. This position is responsible for providing technical and administrative expertise to the DBME Field Office executive leadership teams and provides technical and administrative expertise to the Program Administrators, Deputy Assistant Director and Region Program Managers. Make recommendations for the development and improvement of the unit operations, carries out special assignments, identifies problem areas, determines solutions and implement changes.

This position may offer the ability to work remotely, within Arizona, based upon the department’s business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Provides technical and administrative expertise to Program Administrators, Deputy Assistant Directors and Region Program Managers.
• Communicate with all levels of DBME staff, DES Agency staff, and external partners, on issues assigned to the unit.
• Monitors and tracks completion of work assignments.
• Scheduling meetings, managing calendars, interview coordination, system access, out-of-state travel packet preparation and coordination, and in-state travel arrangements.
• Directs and/or assists with special projects, prepares reports, and drafts formal correspondence to internal and external partners.
• Orders and manages supply requests for the unit.
• Other duties as assigned related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge Of:

• Performing technical, complex and difficult administrative work using independent judgment.
• Personal computer and related software applications, i.e., Google.
• Overseeing multiple projects/assignments, setting priorities and meeting deadlines, and following up on assignments with minimum direction.

Skill In:

• Excellent time management.
• Gathering and summarizing data for reports.
• Performing the full range of administrative functions required by administrators in a responsible and confidential manner.

Ability To:

• Plan, coordinate, analyze, and establish priorities across multiple assignments.
• Respond to internal and external customers with tact, diplomacy, accuracy, and appropriate and timely information.
• Create, maintain and complete special projects, reports, and correspondence with accuracy and timeliness.

Selective Preference(s):

The ideal candidate for this position will have:

• Four or more years of responsible administrative experience in such fields as budget analysis, purchasing, accounting, and data processing.
• OR related administrative services work.

Pre-Employment Requirements:

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions  about this career opportunity, please contact Jennifer Honhoinewa at JHonhoinewa@azdes.gov. 

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 480-356-6674. Requests should be made as early as possible to allow time to arrange the accommodation.