Special Projects Coordinator

Description

People’s Self-Help Housing (PSHH) is looking to hire an eager Special Projects Coordinator to join our Property Management department and assist with the process of wait list management and file scanning. This individual will rove around the North Santa Barbara County to properties located in Lompoc, Santa Maria, and Guadalupe, CA.

With a mission to build affordable homes with site-based services that offer opportunities to change lives and strengthen communities, People’s Self-Help Housing is the longest-serving nonprofit developer on California’s Central Coast. We serve low-income working families, farmworkers, seniors, and veterans and provide welcoming environments for those living with disabilities and for the formerly homeless. Along with building and managing beautiful and accessible neighborhoods in San Luis, Santa Barbara, and Ventura counties, we offer a broad array of programs to promote health, education, and connections to community-based resources.

This is a full-time position (40 hours/week).

Responsibilities:

• Travel to multiple properties on a regular basis, depending on task assignments and deadlines.
• Complete required training with Compliance.
• Assist property managers in completing their large scanning projects, which includes:
• Assist property managers in completing their large waiting list projects, which includes:
• Looking through existing tenant files.
• Organizing documents.
• Scanning and saving files to shared drives.
• Reassembling tenant files.
• Sending letters to all applicants.
• Recording responses.
• Removing non-responsive applicants.
• Updating database records.
• Organizing applications and documents.

Requirements

• Must have strong communication skills, both verbally and in writing.
• Must have strong listening and interpersonal skills.
• Ability to manage confidential information in a sensitive manner.
• Ability to maintain cultural sensitivity and confidence of residents.
• Ability to work independently, with minimum supervision.
• Proven record of meeting deadlines and manages multiple priorities.
• Have working knowledge of and ability to operate/use scanners, copiers, and shared drives.
• Ability to travel in Santa Barbara and San Luis Obispo Counties, mileage to be paid from designated office.
• Works collaboratively in a team environment.
• Ability to prioritize, multitask and meet deadlines autonomously.
• Previous experience in an office administration position and office setting
• Proven ability and experience maintaining confidentiality with proprietary company information and personal client information.
• Proven ability to meet tight deadlines.
• Valid CA driver’s license, proof of auto insurance and access to a reliable vehicle.
• May have to sit, stand, and/or walk for long period of time.
• May have to reach, squat, bend, and/or lift office-related objects.
• Ability to travel to different sites when coverage is needed.