HR Specialist

Company Description

At Informa, no two days and no two people are the same, and you'll find the freedom, opportunity and support of a fantastic community to make a real impact.

We’re an international business that connects specialists with knowledge, helping them to learn more, know more and do more through live and on demand events, digital and data-driven services and academic research.

We are home to over 10,000 colleagues across 30 countries and are a member of the UK’s FTSE 100 group of leading public companies.

In Global Support, we provide expert guidance and hands-on support to the Informa Group and Informa’s many business teams. Across tech, finance, legal, corporate development, HR, communications, operations and many other areas, we work collaboratively and flexibly to help our brands serve their customers and help the company succeed.

Job Description

This role is based in our Bugis Junction Tower office.

• Handle administration for onboarding including preparing employment contracts, sending out onboarding documentation, checking all documentation is received to process new starter information into HRIS systems and through to payroll.
• Immigration support including working with immigration lawyers/vendors to provide information for work visa processing or process work visa applications/renewals online, where applicable.
• Process and track work pass application/renewals progress and provide updates to relevant stakeholders.
• Prepare HR Letters (appointment contract, confirmation, salary adjustment, bonus, profit share, certification of employment, certification letter for business visa application etc.)
• Support with administration for probation review & end of fixed term contract including running monthly report, generating relevant letters, and sending out reminders to managers.
• Support/coordinate contract renewal process and ensure relevant documentation and system updates are in place.
• Support with offboarding administration including reviewing resignation letter to confirm it meets local requirements, sending out checklists to manager and monitoring to ensure all compliance checks completed.  
• Maintains employee personnel file in accordance with company's policies and legislative requirements.
• Create and maintain employee records on HRIS system and conducting audits to ensure information is accurate.
• Support with medical benefit administration including responding to queries on medical insurance, maintaining the medical insurance policies on the Portal.
• Provide advice to employee's inquiries with regards to HR policies.
• Project manage the timely and accurate submission of regular government reports by working with various stakeholders to collect the necessary information and submit on time.
• Stay up to date on employment laws in Asia and Australia, reviewing the HR SSO processes/documentation to ensure it is compliant.
• Supports with internal/external audit request.
• Supports and contributes to overall HR process improvement initiatives.
• Participate in global/HR related initiatives/projects and perform other duties as assigned based on business needs.

Qualifications

• Have a minimum of 3 years of administrative experience preferably HR Administration.
• Possess multi-tasking and prioritization skills; meticulous and capable of working independently in a fast-paced environment.
• A reliable, dedicated, committed and service-oriented team player who has a strong orientation toward teamwork.
• Demonstrates good written and verbal communication skills to work with diverse range of stakeholders.
• Exposure to SAP & Oracle system is highly desirable.

Additional Information

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at an Informa event – you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

Our Benefits Include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: annual leave plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders, access to health apps and more
• Recognition for great work, with global awards and kudos programmes 
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. If you would like to request reasonable adjustments or accommodations to assist your participation in the 
hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner 
for the role once they have been in touch. Your request will be reviewed and considered in confidence. At 
Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are 
welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law.  Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.