Executive Assistant Level 1 (Peds Center) - Full Time - First Shift -

Cost Center

240 PCBH Admin

Scheduled Weekly Hours

40

Work Shift

First Shift (United States of America)

Shift & Status

Who Are We?

We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day.

Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers.

We are passionate about serving and are honored to be a part of this incredible work.

What Will You Do?
As an Executive Assistant at Pine Rest, you’ll be part of tight-knit team that believes in the healing power of your expertise and compassion. As an assistant and representative of a Group Director or Executive, this position plans, implements and completes assigned administrative projects and offers administrative support under minimal supervision. The Executive Assistant is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Principal Duties And Responsibilities:

• Plans and implements assigned projects from general directions given by Group Director/Executive, which may have program- or organization-wide significance.
• Under broad directives, may be responsible to develop and monitor departmental budgets.
• Performs secretarial duties including composing and typing highly sensitive correspondence, proof reading and editing materials for accuracy and clarity, gathering and interpreting data/information to develop administrative and statistical reports, and maintaining department files. Relieves Group Director/Executive and others as assigned by Group Director/Executive of administrative details where errors are likely to have moderate costs.
• Offers administrative support including but not limited to the following tasks: greeting and directing visitors or patients, answering questions based on knowledge of department/organization and policies, appropriately transferring and screening calls, prioritizing and maintaining calendars of Group Director/Executive and other members of the work group, making routine/complex travel accommodations, and inputting data into the computer system. Establishes, maintains and revises record keeping and filing systems. Classifies, sorts and files correspondence, records and other documents.
• Handles high level, sensitive information and materials.

What Does This Role Require?

Education/Experience:

• Position requires a minimum of five years of progressively responsible support services work.
• Position requires completion of high school and additional training related to duties above; Bachelor’s Degree preferred.

Benefits:

• Medical, dental, vision & life insurance plans
• 403(b) retirement match contribution by Pine Rest
• Generous PTO for full and part time employees
• Tuition assistance & loan forgiveness
• Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc.
• Partnership with Davenport University provides generous discount on tuition for employees and family members.

Notice:

Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts.

Successful completion of a drug screen prior to employment is also part of our background process.

Pine Rest Christian Mental Health Services requires all employees to receive the COVID-19 vaccinations subject to certain exclusions. Pine Rest is committed to granting reasonable accommodations in accordance with applicable laws.