Assistant sourcing manager

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description

Title

Assistant Procurement Manager

Business Line

Work Dynamics-Ifm

Reporting To

Sourcing & Procurement Spoc

Direct Report Posisitons

Senior Sourcing and Procurement Manager

Position Goals

This role requires a multi-disciplined experience in Integrated Facility Management (IFM), to manage multiple initiatives and integrated outsourcing programs. Responsibility also extends to execute procurement governance, vendor management and deliver procurement strategies to achieve long term client and JLL win-win prospect.

This role requires experience in procurement and or Facility Management to support the portfolio of facilities in China mainland and may extend to adjacent economies such as HK, TW, South Korea. This includes engagement with local IFM teams to execute vendor sourcing and savings projects through effective negotiation and RFP programs.

This role requires proficient skills in applying analytical BI tools like Power BI or other AI-derived tools to manage and analyse procurement data effectively for sourcing strategies decision making and sourcing processes improvement. Meanwhile, this role need help build up or work as liaison and control with internal/external stakeholders on the customized sourcing tools design and enhancement.

The ideal candidate will have a solid background in sourcing and procurement, coupled with exceptional data analysis capabilities.

Duties & Responsibilities

Business partner to senior leaders

• Support strategic SOURCING & PROCUREMENT direction across functional areas and programs that involve strategic outsourcing and vendor management across multiple IFM disciplines.
• Assist in Category Management including knowledge & benchmark price data build up/internal share/vendor workshop.
• Assist in Vendor Segmentation to optimize and strengthen JLL Supply Chain Management
• Active vendor management in the form of Periodic business reviews/client reference site visit.
• Assist in the process of developing vendor management strategy and strategic sourcing activity.
• Coordinates and engages with key stakeholder groups across the BSC, Global, AP and functional teams.
• Collaborates across functions on key business initiatives to drive improvements and advance innovation while ensuring appropriate controls & governance in all processes.
• Support the transformation of the function, by playing an active role in Organization restructuring, change management and deployment of governance frameworks.

Functional Leadership

• Independently manage solution development Process. Work closely with solution development team to understand and meet sourcing needs of each new business case. Communicate effectively with suppliers and internal teams to ensure alignment on sourcing objectives and develop the competitive supplier solution for new business in time.
• Independently manage transition process including active communication with internal/external stakeholders, efficient vendor info & Service SOW&SLA Collection, conducting sourcing activities/ Vendor Integration &Optimization to meet the saving, risk and compliance requirement, smooth vendor on boarding, new account training and handover process, transition optimization.
• Support and manage the Daily RFP/RFQ process, including vendor selection， pricing and negotiations and recommendation for the client on behalf of JLL.
• Provide guidance and coaching to Account on-site team to implement saving initiatives, vendor management and etc.
• Provide account support in managing the Jones Lang Lasalle ERP Procurement Module. This includes system training, vendor performance management, and providing regular reporting to client account teams.
• Support the strategies for negotiation of major programs, project and/ or vendor activities.
• Assist in developing and communicating the IFM and SOURCING & PROCUREMENT vision to the client, JLL, vendors and Strategic Alliance Partners.  

Data Analysis and Reporting

• Utilize Power BI to analyze procurement data and generate reports to support decision-making.
• Develop and maintain dashboards to track key performance indicators (KPIs) related to sourcing and procurement activities.
• Provide insights and recommendations based on data analysis to improve sourcing strategies and processes.
• Map business processes to with appropriate blend of digitization and automation in the solutions.
• Works as liaison and control with external Technology and internal IT plus business/function teams on enabling tools design and enhancement.
• Demonstrates organizational savvy and leverage to bring information and points of view from others inside and outside stakeholders.
• Conducts analysis to quantify and support the level of resources required to successfully implement changes to the business process.

Operational Leadership

• Implement, and operate integrated outsourcing strategies, standards and guidelines, training, costing parameters and tools/ templates.
• Implement saving programs set for IFM and SOURCING & PROCUREMENT and developing metrics for tracking performance.
• Implement JLL SOURCING & PROCUREMENT Policy training and maintain SOURCING & PROCUREMENT Policy performed well.
• Implement and maintain procurement rules and standards set by JLL and client.

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience (Nice to have)

• Bachelor’s degree with at least 4 year working experience in which 1~3 years’ experience in procurement, outsourcing and negotiation or other supplier management position or 1-3 years of professional experience in digitalizing business enabling processes such as Finance, Sales and other business processes are strongly preferred.
• Proven experience with data analysis and reporting tools, specifically Power BI or other AI derived tools to develop and maintain dashboards, analyse procurement data and generate reports to support decision-making.
• 1-3 years project management skills in a multinational company are preferred.
• Experience of Procurement System
• Execution of vendor contracts between the company and the vendor, drawing upon good contract management skills, negotiation and problem solving.
• Management of outsourcing relationships and the ability to accomplish results through vendor management.
• Relevant work experience in IFM with knowledge of procurement for services related to engineering facility management will be highly regarded.
• Practical knowledge of engineering facilities management/project management, on-site operations and engineering and risk management and capable of changing them to meet new and evolving needs will be highly regarded.
• Work experience in industry plant with knowledge of hard services like Mechanical, Electrical & Plumbing assets, HVAC, Water Treatment System, BMS, Security system, special equipment, fire safety system and other is in priority.

Critical Competencies for Success

• Firm understanding of financial modelling, feasibility studies and total cost of ownership analysis by using MS-Excel and good presentation skills.
• Ability to analyse complex problems and generate solutions.
• High level of customer focus and ability to maintain a positive attitude at all times.
• Proficiency in Power BI or other Data analysis and reporting BI tools or AI Derived tools and continuously learning the leading techniques.
• Strong organizational and time management skills to prioritize and multi-task in a fast-paced environment.

Influencing Skills

• Exhibit exceptional relationship management and conflict management capabilities to guide the company – vendor relationship.
• Proven ability and possessed strong influencing skills.

Other Characteristics

• Excellent communication skills and business acumen.
• Self-directed, positive and ethical role model able to work with minimal supervision.
• Capable of managing projects in an atmosphere of uncertainty and change.
• Ability to be an effective team member and display initiative.

Computer Skill

• Good knowledge and experience in Microsoft Office and ERP skill is a must.
• High level understanding of emerging web technologies and user experience
• Strong data analytics skill with working experience in Power BI or Tableau (Tableau is Nice to have)
• Good technical skills in web application, web services development, and HTML/XML/XSLT, CSS, and JavaScript preferred.(Nice to have)
• Knowledge and experience with Python, Java and VBA preferred.
• Experience with Windows Server
• Experience with SQL Server and MySQL and database activities relevant to application development (Nice to have)
• Understanding of version control systems like GitHub will be advantageous. (Nice to have)

Language Skill / Certificate

• Fluent English – Reading/ Writing/ Spoken preferred.
• PMP or similar IT Project Management Certificate preferred

Location:

On-site –Shanghai, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

Jll Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement and Supplemental Privacy Statement for Individuals in China.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.