Procurement Operations Analyst

We are PZ Cussons. Our purpose is For everyone, for life, for good.

Sustainability and the wellbeing of people, families and communities everywhere are at the heart of everything that we do.

Since our founding in 1884, we have been creating products to delight, care for and nourish consumers. Across our core categories of Hygiene, Baby and Beauty, our trusted and well-loved brands include Carex, Cussons Baby, Sanctuary Spa and St. Tropez.

Role Profile

• Job Title: Procurement Analyst (Kenya)
• Department: Supply Chain                   
• Site Location: Kenya   
• OU/Country: Kenya                 
• Revision number:                    001             Last reviewed on:

Job Purpose:

• Why does the job exist?
• To get clear understanding of supplier capacities/reliability to capture/highlight any supply issues in advance and manage supply risks.
• To work closely with technical team in establishing continuous supplier quality improvement.
• To engage more closely with materials planning to create operational alignment/ integration between planning and procurement.
• To work with buyers in building and managing supplier relationships by working closely suppliers - prioritizing the strategic suppliers

Reporting Relationships:

Reports to the Procurement Manager (Kenya)

Dimensions:

• Return on Investment
• Customer Satisfaction
• Turn Around Time
• Strategic Alliances with different institutions

Key Performance Indicators

The role is responsible for the following

• Gather and maintain Supplier Database (basic information, contracts, capacity, and capability)
• Supplier visit on a weekly plan specific to top issue suppliers.
• Supplier business review and reports in place quarterly.
• Supplier performance improvement and audits are carried out to plan.
• Notice potential supply issues in advance and identify the root cause, while also providing solutions to the business.
• Supplier performance improvement as KPI >85%, order fulfilment.
• Quality issues are closed with a clear understanding of solutions.

Principal Accountabilities:

• The key outputs of the job
• List in priority order if possible, typically 8-10
• NOT a task list
• Any requirement for organizing & planning including own work and the allocation of resources
• Typical decisions made and if they are advisory or directly responsible for the outcome

Procurement Operations:

• Order Fulfilment
• Payment On Time report and dispute resolution
• Supplier Quality Issue tracking & resolution
• Schedule monthly meetings with Key suppliers to address root cause of supply/quality Gaps

Capacity Outlook for all suppliers

Quality:

• Maintain Issue/Resolution log with suppliers
• Participate in the Supplier Quality Audit along with the technical team
• Quarterly Supplier Quality Reviews with Key Suppliers

Internal & External Relationships:

• Identify the most significant ones
• Attach a preferred suppliers list if available
• Detail which networks the jobholder will be part of e.g., finance, category

Supplier Relationship (External)

• Develop robust relationships with strategic vendors.
• Establish, define, and govern the relationship to ensure PZC gets the best service and there is mutual benefit to both parties.

Internal Relationship

• Build relationship with internal stakeholders – Finance, Production, R&D and Planning.

Knowledge, Skills & Experience Needed:

• List any qualifications required to do the job
• Be specific about the experience needed
• Focus on type of experience not the time served

Qualifications:

• Bachelor’s degree

Technical/Professional Experience:

• Able to communicate fluently in English - speaking, reading and writing.
• IT skills, MS Excel, PowerPoint, SAP etc.
• Strong Problem-solving skills

Key Attributes:

• Prepared to take Personal Accountability for tasks and activities.
• Able to work within teams and manage upwards
• Encourages and proactively maintains positive employee relations within production.

Job Context & Special Features:

• Explain any special features or context in which the job operates
• Detail any language or mobility requirements

N/A

Signed By:

Jobholder:……………………………………………………………..date:…………………………………..

Line Manager…………………………………………………………… date:…………………………………..

Human Resources………………………………………………………date:…………………………………..

Alignment to the BEST Values is assumed to be critical to all PZC roles.  All employees are also responsible for complying with their duties and responsibilities under both national legislation and Company policies regarding Health and Safety, Data Protection and Dignity at Work.

PZ Cussons is big enough to make your mark, small enough to make it yours. Apply to join us!