Inbound Logistics and Procurement Admin

We are PZ Cussons. Our purpose is For everyone, for life, for good.

Sustainability and the wellbeing of people, families and communities everywhere are at the heart of everything that we do.

Since our founding in 1884, we have been creating products to delight, care for and nourish consumers. Across our core categories of Hygiene, Baby and Beauty, our trusted and well-loved brands include Carex, Cussons Baby, Sanctuary Spa and St. Tropez.

Key Responsibilities

The Inbound Logistics and Administration Manager will be responsible for overseeing and managing the end-to-end process of inbound shipments to ensure timely, cost-effective, and compliant importation of goods. Key duties include:

• Procurement Coordination

• Import Documentation Management

• Customs Clearance & Compliance

• Reporting & Communication

• Record Keeping & Administration

• General Support

• Follow up with vendors to obtain Proforma Invoices aligned with material replenishment plans.
• Apply for Import Declaration Forms (IDFs) in coordination with the clearing agent.
• Share IDFs with respective vendors and advise whether Pre-Verification of Conformity (PvOC) inspections are required.
• Confirm correct tariff classifications (HS Codes) for imported goods.
• Prepare and issue Marine Insurance Cover for all shipments prior to dispatch.
• Compile and submit complete and accurate import documents to clearing agents, including invoices, marine cover, bill of lading, packing lists, certificates of conformity/analysis, etc.
• Raise requisitions for payment of import duties and related charges with the Finance Department.
• Track import shipments proactively to ensure timely clearance and avoidance of demurrage or storage fees.
• Verify accuracy and completeness of documents submitted by clearing agents to ensure compliance with Kenya Revenue Authority (KRA) and Kenya Bureau of Standards (KEBS) regulations.
• Prepare and maintain accurate reports, including the Imports Tracker, Inbound Logistics KPIs, and regular updates to internal stakeholders.
• Support preparation of Local Purchase Orders (LPOs) as needed.
• Ensure proper filing and documentation of all import records and related correspondence.
• Perform any other duties as may be assigned by the line manager from time to time.

Qualifications:

•  Bachelor’s degree in supply chain management, Logistics, Business Administration, or related field
• Able to communicate fluently in English - speaking, reading and writing.
• IT skills, MS Excel, PowerPoint, SAP etc.
• Prepared to take Personal Accountability for tasks and activities.
• -    Able to work within teams.

Technical/Professional Experience:

Key Attributes:

PZ Cussons is big enough to make your mark, small enough to make it yours. Apply to join us!