Manager, Space Planning and Workplace Insights

The Role:

Based at our Cambridge, MA site with an occasional presence in Norwood, MA, this position will provide space planning, strategy, and programming services across the portfolio. As our Manager of Space Planning, you will provide operational oversight of day-to-day space planning responsibilities while serving as a mentor, coach, and trusted advisor to both internal colleagues and our extended service provider partners. You will ensure high standards of execution, foster team accountability, and champion a culture of collaboration and excellence.

This role will closely partner with CMC, EH&S, Real Estate, Workplace, Facilities and Engineering to optimize office environments and ensure alignment with Moderna’s broader workplace strategy. Reporting to the Director of Space Planning, you will play a central role in advancing data accuracy, operational excellence, and team development, supporting Moderna’s mission to deliver a best-in-class workplace experience.

Here’S What You’Ll Do:

• Provide leadership and oversight for the Space Planning & Workplace Design team, ensuring smooth execution of daily planning activities
• Serve as a mentor and team leader, fostering a culture of growth, accountability, and collaboration
• Act as a trusted advisor to our extended service provider team, providing direction, guidance, and clear expectations
• Manage and facilitate bi-weekly team meetings, ensuring active participation and accountability for project updates and deliverables
• Oversee space planning operations across office, supporting organizational changes, seating assignments, moves, and space utilization projects
• Maintain and ensure accuracy of all workplace data across platforms (OfficeSpace, VergeSense, dashboards, reporting tools), supporting data-driven decision-making
• Collaborate with cross-functional partners to ensure alignment of workplace solutions with corporate goals and evolving business needs
• Support the development and execution of workplace design solutions that enhance employee experience and operational efficiency
• Identify and remove barriers to team and vendor success while holding all stakeholders accountable for delivering high-quality results
• Model and encourage positive, highly collaborative leadership methods while effectively navigating difficult or sensitive situations
• Exhibit leadership qualities with peers and outsourced resources within the Space Planning/ Services organization
• Partner with key stakeholders to build trust to create quality workspace solutions

Here’s What You’ll Need (Basic Qualifications):

• Bachelor’s Degree in Facility Management, Interior Design, Space Planning, or Architecture
• 5+ years of directly related Space planning experience in pharmaceutical, biotech or manufacturing environments
• 1-2 years of Management/Mentorship experience
• Specialized knowledge / skills: ability to read and understand SD, DD and CD sets - MEP, Furniture & Equipment specifications
• Solid understanding of the construction industry, terminology, codes, documentation, and design disciplines
• Demonstrated ability to collaborate across partner functions
• Has had success in identifying and resolving risks; experience with strategic scenario planning and management
• Excellent negotiation and conflict resolution skills
• Proven ability on strategic planning and managing operational challenges
• Advanced knowledge of Microsoft Office, AutoCAD, CAFM/IWMS systems

Here’s What You’ll Bring to the Table (Preferred Qualifications):

• Experience with sensor technology (e.g., VergeSense), space utilization data, and reporting/dashboard creation
• Strong communication skills (oral, written, presentation) with proven ability to actively listen, resolve conflict, and navigate sensitive conversations
• Detail-oriented and highly organized, with a strong commitment to data accuracy
• Knowledge of workplace strategy and design principles, including lab planning experience (a plus)
• Strong problem-solving and decision-making skills with the ability to mediate issues and remove barriers effectively
• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative

At Moderna, we believe that when you feel your best, you can do your best work.  That’s why our US benefits and global well-being resources are designed to support you—at work, at home, and everywhere in between.

• Best-in-class healthcare coverage, plus a suite of voluntary benefit programs to support your unique needs
• A holistic approach to well-being, with access to fitness, mindfulness, and mental health support
• Lifestyle Spending Accounts to personalize your well-being journey
• Family planning and adoption benefits
• Generous paid time off, including vacation, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investment opportunities
• Location-specific perks and extras

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.  

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities. 

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S. 

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities. 

Our Working Model

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact. 

Moderna is a smoke-free, alcohol-free, and drug-free work environment. 

Equal Opportunities

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law.  Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is an E-Verify Employer in the United States. We consider qualified applicants regardless of criminal histories, consistent with legal requirements. 

Accommodations

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best. 

Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at leavesandaccommodations@modernatx.com. 

Export Control Notice

This position may involve access to technology or data that is subject to U.S. export control laws, including the Export Administration Regulations (EAR). As such, employment is contingent upon the applicant’s ability to access export-controlled information in accordance with U.S. law. Due to the nature of the work and regulatory requirements, only individuals who qualify as U.S. persons (citizens, permanent residents, asylees, or refugees) are eligible for this position. For this role Moderna is unable to sponsor non-U.S. persons to apply for an export control license.

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