Executive Assistant

In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate diversity by respecting, including, and valuing one another. As part of One team, One Kroll, you’ll contribute to a supportive and collaborative work environment that empowers you to excel. 

Responsibilities:

• Co-ordinate with different teams on firms initiatives/ functions 
• Helping in business unit projects and involvement in business development 
• Preparation of client presentation/ proposals as well as translation works
• Helping on medical/ health insurance claims and facilitate the preparation of tax invoice 
• Organizing events (Kroll Cares, client events, corporate events, team building events etc.) 
• Managing and updating calendars
• Helping to make project expense claims, timecard submission
• Providing telephone coverage, assisting callers and conveying detailed messages
• Handling all aspects of travel and meeting arrangements
• Preparing time and expense reports in accordance with company policies
• Initiating and maintaining project codes, generating invoices and reports in company specific applications
• Copying and binding reports using necessary office equipment
• General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages and express mail packages
• Assisting with maintenance of general office appearance
• Onboarding of new hires and related logistics i.e., access cards arrangement, issue locker, mobile phone application etc. 
• Ability to assist with receptionist duties as necessary
• Performs general office duties/assistance as required, provides back-up to other Executive Assistant, cooperation with other admin team to well support business units.  
• Provide support for ad-hoc tasks as assigned

Requirements:

• Minimum of five years of relevant administrative experience 
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Experience preparing time and expense reports
• Experience making travel arrangements
• Proven ability to manage independent projects and meet deadlines in a fast-paced environment
• Proven ability to effectively prioritize multiple tasks within a group environment
• Ability to accept direction and additional responsibilities from manager and/or staff supervisor as necessary
• Ability to work as part of a team 
• Convey a positive and professional attitude towards staff members, clients and vendors
• Strong written and verbal communication skills
• Punctuality expected and overtime hours as necessary
• Preferred experience in the financial services industry

About Kroll 

Join the global leader in risk and financial advisory solutions—Kroll. With a nearly century-long legacy, we blend trusted expertise with cutting-edge technology to navigate and redefine industry complexities. As a part of One Team, One Kroll, you'll contribute to a collaborative and empowering environment, propelling your career to new heights. Ready to build, protect, restore and maximize our clients’ value? Your journey begins with Kroll. 

• Kroll is committed to equal opportunity and diversity, and recruits people based on merit. 
• In order to be considered for a position, you must formally apply via careers.kroll.com.

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