Administrative Aide - High School & CTE - Central Office

About Our District

The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all - including students who fall behind academically or have been considered "hard to support" for a host of reasons. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and he is seeking a dedicated and diverse team of school leaders and teachers to partner with him in moving the district toward its goals. The Syracuse City School District represents 34 schools and 4 alternative education programs, serving 19,000+ students Pre-K-12 of whom 77% qualify for free or reduced-price lunch, 18% are served by the Office of Special Education and 78% are students of color.

Location: High School & CTE at Central Office

WORKING HOURS: This position will work 40 hours per week, 12 months per year. This position is full-time. This position is non-exempt.

SALARY:   The current starting salary for this position is $60,579 per the Unit 3C contract.  

DISTINGUISHING FEATURES OF THE CLASS This is para-professional work involving the performance of routine tasks assisting municipal program managers by relieving them of administrative detail. The nature of the work involves acting as a liaison between professional personnel in program planning, coordination or administration, as well as the provision of public information regarding same.

Administrative Aide can be distinguished from Administrative Assistant in the scope and responsibility the latter has for the performance of technical and professional duties. Work is received by an administrative superior and reviewed upon proper completion of work assignments. Direct supervision may be exercised over a small number of clerical employees or student interns. Incumbents may be required to successfully pass a background check. Does related work as required.

TYPICAL WORK ACTIVITIES

• Acts as a liaison between department heads and other department personnel by providing program information upon request and facilitates the flow of information by recommending the representation of appropriate staff at meetings and insuring that all information is on hand regarding the same.
• Furnishes general and oral and written information which does not require interpretation to employees and the general public regarding agency goals, objectives and programs, work rules and regulations, labor contracts, leaves of absence, employee benefits, and correct channels of communication.
• Assists in the researching and writing news releases by calling in written information from superior to newspapers or television. Has initial contact with reporters, vendors, or office callers as to the subject of the inquiry and specific questions either answering them or routing questions to the appropriate supervisor.
• May perform investigation work by corresponding with other cities or counties to obtain information about similar programs or policies.
• Performs paraprofessional duties in the area of personnel management by informing the public and other departments of job vacancies, hiring practices and Civil Service rules relative to that department. Initially, receives and reviews applications for eligibility regarding qualifications, residence or CETA. Informs applicants of appointments for interviews.
• May perform paraprofessional tasks in the area of fiscal management by assisting in budget preparation and researching department requests and justification for changes in the budget.
• Assigns work to a clerical staff in the delivery of typing, filing and related office services to the program staff.
• Performs various other paraprofessional tasks such as reading, incoming mail, maintaining logs, answering general correspondence, assisting in investigation of complaints, organizing office procedures, operating office machines, preparing written materials for departmental meetings, may take notes at meetings, preparing publicity for departmental events, developing improved services and public relations.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Some knowledge of practices and functions of public administration as applied in local government.
• Some knowledge of municipal programs, policies, procedures and regulations.
• Ability to understand and follow written and oral instructions.
• Some knowledge of research techniques.
• Ability to understand and interpret written materials.
• Good oral and communication skills.
• Ability to compile narrative and/or numeric data into an appropriate format.

MINIMUM QUALIFICATIONS

Promotion:

Two (2) years of permanent competitive status in a second level clerical position; or,

One (1) year of permanent competitive status in a third level clerical position.

Open Competitive:

1. A. Graduation with an Associate's Degree from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees; or,
2. B. Two (2) years of work experience, or its part-time equivalent, assisting in the administration of a municipal program or agency; or,
3. C. Two (2) years of clerical work experience, or its part-time equivalent, in other than an entry level clerical position.

Qualifications:

• This position will be hired temporary. All candidates must meet the minimum qualifications on the Onondaga County Civil Service job description for this title. When the exam for this title is offered, the successful candidate must pass the exam and be reachable on the resulting eligibility list, in order to be retained.
• The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate.
• City Residents are encouraged to apply!

The Onondaga County Civil Service job description for this position can be viewed by clicking here.