Senior Legal Operations Assistant (Human Resources)

Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship
The position of Legal Operations Assistant (Human Resources) is assigned to the Office of the Director General (BPOD) Legal Team within the Budget, People, and Management Systems Department (BPMSD). You will be based at our Headquarters in Manila, Philippines.

You will report to designated Technical International Staff and Officer (as applicable).

Your Role
As Senior Legal Operations Assistant (Human Resources), you will provide technical and operational support to the BPOD Legal Team that is in charge of ADB's employee relations, including performance management, grievances, and disciplinary actions.

You will:

• Assist in preparing case materials, monitoring the Legal team's inbox, and liaising with stakeholders throughout ADB.
• Undertake research and gathering of historical/background information.
• Arrange and coordinate meetings, including preparation and distribution of relevant materials.
• Apply latest office technology and taxonomies to organize and maintain the team's record management.
• Assist in organizing and maintaining document filing systems, including the Administrative Order SharePoint, sensitive and confidential employee relations case files, and the Legal Team's SharePoint sites ensuring accurate and complete documentation
• Ensure confidential handling of these records and documents.
• Maintain, update, and submit regular reports on the Legal Team's activities, including list of cases and priorities.
• Assist in collecting, organizing and analyzing data, ensuring accuracy of legal reports as tools to monitor and report on employee relations, performance, grievance, or disciplinary cases.
• Assist in contract administration in the ADB's Consultant Management System, involving a full cycle of engagement of consultant recruitment, contract variation, extension, or termination of contracts.
• Assist in general administrative responsibilities of BPOD Legal Team.
• Perform other responsibilities as may be assigned and reflected in the workplan.

You Will Need:

• Bachelor's degree in Human Resources, Law, Public or Business Administration and Management or Information Technology.
• At least 5 years of relevant professional experience in employee relations, legal, administration or human resource management.
• Excellent written and verbal communication skills in English.
• Proficiency and excellent agility of relevant and latest digital tools relevant to the responsibilities.
• Proven ability to build and sustain effective work relationships within teams and with stakeholders including the departmental management team.
• Demonstrated good analytical and problem-solving skills with attention to details.
• Proven ability to set priorities and coordinate usually under tight timeframes.
• Ability to handle confidential and sensitive information.
• Please refer to the link for ADB Competency Framework for Technical Local Staff grade 2.

Benefits
ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information
This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period, this appointment may, at the option of ADB, be extended once for up to 2 years, converted to a regular appointment, or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staff's particular blend of skills and experience in the foreseeable future; and (b) Staff's performance is satisfactory and they are suitable for further employment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.