Executive Assistant - with QuickBooks & Recruitment experience

This is a remote position.

Job Description

This is an exceptional opportunity for an experienced Executive Assistant to become an integral part of a growing automotive business. You’ll serve as the right hand to company leadership, managing everything from financial reporting and candidate screening to social media management and customer relationship oversight. This role offers incredible variety and the chance to work with state-of-the-art AI tools and custom-built systems while representing the company brand in high-stakes interactions. Perfect for a professional who thrives on responsibility, enjoys diverse challenges, and wants to make a meaningful impact in a results-driven environment.

Responsibilities

• Conduct professional pre-screening interviews via Zoom for potential candidates before executive-level interviews
• Manage and enhance social media presence across LinkedIn and other platforms with strategic posting and community engagement
• Perform daily financial reconciliation of credit card and bank accounts using QuickBooks
• Prepare comprehensive end-of-day reports and strategic daily agendas for executive review
• Generate detailed profit and loss summaries and financial analysis on a daily basis
• Create compelling marketing content and manage Business Development Center (BDC) initiatives
• Take detailed meeting notes during high-level client interactions and strategic sessions
• Manage recruitment activities on Indeed and other platforms for candidate sourcing
• Navigate and monitor proprietary custom-built CRM systems for optimal performance
• Handle advanced administrative tasks using Google Sheets with complex formulas and data analysis
• Adapt quickly to changing priorities while maintaining exceptional standards of execution
• Provide strategic bookkeeping support including document management and QuickBooks entry

Requirements

• QuickBooks certification or demonstrated advanced proficiency (essential)
• MUST SUBMIT A LOOM VIDEO INTRODUCTION
• Proven experience with AI tools including ChatGPT, Grok, and similar platforms
• Expert-level proficiency in Google Sheets including advanced formula creation and data manipulation
• Exceptional professional appearance and outstanding presentation skills (critical requirement)
• HR experience with candidate screening, interview processes, and talent evaluation
• Demonstrated flexibility and ability to excel under pressure in fast-paced environments
• Minimum 5+ years of executive-level or C-suite administrative support experience
• Proficiency with business software including Slack, Google Suite, CRM systems, and automotive industry tools
• Automotive industry experience strongly preferred
• Superior communication skills with ability to represent company brand professionally
• Self-motivated with ability to identify and complete productive work independently
• Experience with Dealer Center, Shopmonkey, or similar automotive management systems preferred

• With HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job