Facilities Manager

We are is seeking an experienced Facilities Manager to oversee and manage day-to-day facilities operations for our Kathmandu office of 100+ employees. This role requires a proactive leader who can ensure smooth operations across infrastructure, utilities, transportation, canteen services and stakeholder relations. The Facilities Manager will be responsible for creating a safe, compliant, and efficient work environment aligned with the company’s global standards.

Infrastructure & Utilities

• Ensure the office premises, building infrastructure, and utilities (electricity, water, internet, backup power) are fully functional. 
• Create, monitor and manage Annual Maintenance Contracts (AMCs) with vendors & service providers. 
• Manage preventive and corrective maintenance schedules for office facilities. 
• Coordinate with landlords, service providers, and vendors for facility related needs. 

Canteen & Employee Services 

• Oversee day-to-day canteen operations, ensuring hygiene, quality, and planning menu with vendor. 
• Implement feedback systems to improve employee satisfaction with facility related services. 

Travel & Vehicle Management 

• Manage travel bookings, and logistics for internal and external stakeholders. 
• Manage company vehicles for employee pick-up/drop and official use. 
• Ensure timely maintenance, operational rigor in compliance with local transport regulations. 

Compliance & Government/External Relations 

• Ensure adherence to internal policies and regulatory requirements 
• Draft, review, and manage procurement contracts ensuring compliance with company policies and legal standards. 
• Handle liaison with local government offices, municipalities, utilities, and banks for required approvals, licenses, and payments. 
• Manage relationships with neighbors and community stakeholders to maintain smooth business operations. 

Health, Safety & Security 

• Ensure compliance with workplace safety standards, emergency preparedness, and fire safety measures. 
• Coordinate with vendors and security staff for safety and access control. 

Budgeting & Vendor Management 

• Prepare and monitor facility related budgets, contracts, and procurement. 
• Negotiate and manage service agreements with vendors and contractors. 

Team Leadership

• Supervise facility staff members and ensure smooth day-to-day support. 
• Train and guide the facility team to maintain global service standards. 

Other:

• Manage Inventory for the purchased office supplies and stationery. 
• Work closely with other departments, such as finance, HR and operations, to align procurement strategies with business objectives. 
• Identify cost-saving opportunities and implement strategies to reduce expenses without compromising quality.  

What We'Re Looking For:

• Minimum 10 years of proven experience in facility management, preferably in multinational IT organizations. 
• Strong understanding of building infrastructure, utilities, vehicle management, canteen, employee services, and vendor management. 
• Experience of liaising with government offices, utilities, and banks. 
• Excellent problem solving and crisis management skills. 
• Good communication, negotiation, and interpersonal skills. 
• Ability to work independently, take ownership, and deliver results under pressure. 

Good-to-Have Skills & Experience 

• Ability to coordinate with global teams for compliance and reporting. 
• Familiarity with financial basics related to facility expense tracking and vendor contracts.