Operations Administrator

Operations Administrator - Brisbane, QLD

Location: Brisbane, QLD

Company: BGIS, Aviation Aligned Client

Employment Type: Permanent | Part-Time | Mon-Fri | On-Site

About Bgis

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking an experienced Operations Administrator to support the smooth delivery of facilities management services for one of our key aviation clients. This role has been created as part of an exciting expansion of services and will be based on-site at our client’s Brisbane Head Office.

Reporting directly to the Account Manager, you will provide administrative coordination to support soft services operations, contractor management, and national cleaning activities ✈️. Your work will help ensure contract KPIs, compliance, and reporting requirements are consistently met, while fostering strong client and stakeholder relationships.

The ideal candidate will be highly organised, collaborative, and confident in managing competing priorities, with a proactive approach to service delivery.

Key Responsibilities

• Provide administration and coordination support across soft services operations
• Assist with scheduling, rostering, and monitoring of cleaning and subcontractor activities
• Maintain accurate compliance, training, and audit records
• Support financial tracking, reporting, and KPI analysis
• Foster strong communication and relationships with stakeholders, contractors, and team members
• Contribute to continuous improvement initiatives 💡

Education, Experience & Skills

Essential:

• Strong administration experience with understanding of QA, OH&S, and environmental systems
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent communication and problem-solving skills
• Ability to manage competing priorities with attention to detail

Desirable:

• Experience in facilities, property, or corporate real estate administration
• Exposure to CMMS or service delivery management systems
• Knowledge of cleaning services or subcontractor management

Workplace Flexibility

This is a permanent part-time position (20 hours per week), Monday to Friday from 10am-2pm (preferred but can be adjusted), based on-site at our client’s Brisbane Head Office.

Why Join Bgis?

• Key Benefits Include:
• ✔ Permanent part-time role with consistent hours
• ✔ Exciting opportunity to support a newly expanded contract
• ✔ Collaborative team culture within a large, supportive organisation
• ✔ Career growth and development pathways
• ✔ Access to BGIS perks, training, and recognition programs

How To Apply

If you are a proactive, detail-oriented, and engaging Operations Administrator looking to make an impact in a high-profile environment, we would love to hear from you!

BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

• Eligibility To be successful in the role, applicants must have full working rights in Australia.
• Apply Now Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.
• 👉 Explore more opportunities at https://apac.bgis.com