Administrative Assistant

Description

Under the direct supervision of the Center Director, performs a variety of secretarial functions, and finance services for Early Childhood Programs administrative staff from routine matters to those requiring specific computer, clerical, mathematical, and statistical skills.

Job Responsibilities:

• Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages.
• Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.
• Perform secretarial duties for other staff as directed.
• Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc…
• Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing.
• Prepare Payroll worksheets, purchase orders, check requests.
• Takes minutes at policy council meetings, and at other meetings as assigned.
• Willingly cooperates with other staff in assuring the smooth operation of OPC.

What We Provide:

• 4 weeks paid vacation annually.
• 13 paid holidays.
• 4 personal days.
• 1 sick day per month, accruable to 150 days.
• Fully paid individual LTD and life insurance.
• Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution.
• New longevity incentives.
• Opportunities to make a difference in the lives of children and families in need.
• Collaboration with a team of dedicated professionals in a supportive and dynamic environment.
• Room for growth and advancement within the organization.

Requirements

You Must Have:

• High School Diploma.
• Proficient in Microsoft Word, Excel and Power Point.

You Should Have:

• Office Experience preferred.
• Strong written and verbal communication, customer service, leadership and management skills.