Executive Secretary (6 month contract)

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Role Summary

We are seeking a highly organized and motivated Executive Secretary to senior executives and their teams. The ideal candidate will have strong communication skills, attention to detail, and the ability to handle multiple tasks and priorities in a fast-paced environment.

Job Responsibilities

• Manage calendars, scheduling, and correspondence
• Coordinate and schedule meetings, appointments, events and travel arrangements
• Prepare and organize documents, reports, and presentations
• Serve as a liaison between the executives and their teams, communicating important information and deadlines
• Provide administrative support to the teams, including but not limited to staff administration, organizing meetings, ordering supplies, and tracking budget & expenses
• Manage confidential information with discretion and professionalism
• Assist with special projects and initiatives as assigned

Job Requirements

• Bachelor's degree or Graduate of Secretarial/ Business Administration course
• 6+ years of experience as an executive assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication in English, Cantonese and Mandarin
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Attention to detail and accuracy

Job Category:

Administrative Services

Posting End Date:

23/10/2025