Executive Assistant / Senior Executive Assistant (at the rank of Clerk II/I) in The Hong Kong Institute for Humanities and Social Sciences

Executive Assistant / Senior Executive Assistant (at the rank of Clerk II/I) in The Hong Kong Institute for Humanities and Social Sciences (to commence as soon as possible, on a two-year fixed-term basis, with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to satisfactory performance)

The Hong Kong Institute for Humanities and Social Sciences (“IHSS”) is looking for an Executive Assistant who would work closely with the Programme Director (“PD”) and the Senior Student Advising Officer for the Master of Family Wealth Management Programme. Reporting to the PD, the appointee shall have three main areas of responsibilities:

• Assist FWM Senior Student Advising Officer in career development and alumni initiatives, in collaboration with the corresponding teams in HKU Business School. Duties may include but not limited to:
• Carry out strategic projects as required by FWM Programme Director
• Provide back-up support on FWM programme administration, such as:
• Liaising with employers, industry partners, and alumni
• Project managing career talks and alumni events
• Administering career surveys and compiling resume books
• Maintaining alumni database
• Executing classroom logistics
• Facilitating ex-situ student learning activities such as field trips and retreats
• Generating management reports

The successful candidate should possess a recognized Bachelor's degree in Business, especially in one of these majors: General Management, Human Resources Management, or Information Systems. We look for the following qualities in candidates:

• Desire to meet and interact with many different people
• Strong written and verbal communication skills – English and Chinese proficiency are a must
• Competency in MS Office and Google Suite (Word, Excel, Powerpoint, Forms)
• Interest in event management and ability to think through logical steps in a project
• Ability to maintain, extract and analyse data set

Fresh graduates are welcome to apply. Those with more experience may be considered for the post of Senior Executive Assistant (at the rank of Clerk I). Shortlisted candidates will be invited to attend a written test and interview. 

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until October 19, 2025, or until the posts are filled, whichever is earlier.