College Events Budget & Events Coordinator

Job Summary/Basic Function:

The College Events Department is in search of a Budget & Events Coordinator who will oversee administrative tasks and projects. This includes managing the department's extensive inventory of event props and supplies, as well as handling budget functions.

Characteristic Duties and Responsibilities:

• Manage contract & operations with an off-site storage facility (used exclusively for Convocation).
• Manage three on-site storage facilities.
• Supervise two student workers.
• Order and maintain all events & office props and supplies including printers and tech equipment.

Manage the College Events budget including:

• Reconcile two department P-cards.
• Manage team expenses in Chrome River.
• Pay all College Events vendor invoices or transfer them to the correct department using UniMarket.
• Exporting contracts through the Legal Counsel & Purchasing process.
• Reconcile all internal charges from AVI, Business Services, Media Services, and Public Safety.
• Create and track individual budgets for all events College Events is working on.

In collaboration with the Director of College Events manage the following event functions:

• Book all space for all events College Events is working on.
• Manage supplies needed for all events including Convocation.
• Set up event registrations and run corresponding reports daily.
• Develop and manage College Events digital asset management system that ensures clients receive items on time and they are returned on time.

Minimum Qualifications:

• 1-3 years working in a similar role in an academic environment, in a logistics role, or the banquet event office of a hotel working directly with service providers and clients.
• Highly detail-oriented.
• Superior Excel skills.
• Social media skills are helpful.

Preferred Qualifications:

• Experience with billing clients and reconciling payments.
• Experience supporting mass-market events.

Salary Range:

$33.52 - $42.31

Work Modality:

Hybrid

Competitive Compensation and Benefits 

The salary range reflects the College’s good faith and reasonable estimate of the compensation for the position at the time of the job posting.  Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Our benefits contribute significantly to the total compensation package that includes medical, dental, vision, and supplemental insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; an exceptional employer retirement matching program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).

Hybrid/Remote

Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.