Fixed Assets Specialist - IE

Working Title: Fixed Assets Specialist - IE

State Role Title: Institutional Employment/Federal Work Study

Position Type: Institutional Employment

Position Status: PartTime

• FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Finance

Department: 100641 - Associate Controller - Reporting

Pay Rate: Pay Range

Specify Range or Amount: $13.50-14.00

• Is this a JMU only position? N/A
• Is this a grant-funded position? No
• Is this a Conflict of Interest designated position? N/A

Beginning Review Date: 09/29/2025

About Jmu:

Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

General Information:

The Office of Fixed Assets and Surplus Property is seeking a highly motivated College of Business student to support our department with maintaining the fixed asset system, processing forms, decaling equipment, physical inventories, and reconciliations. The Fixed Assets Specialist must be detail-oriented, willing to work in a team atmosphere, and have knowledge of generally accepted accounting principles. This position will play a vital role in assisting with data clean up, as JMU Finance works on the conversion to Oracle ERP.
The Fixed Assets Specialist is a year-round position that involves 10-20 hours per week Monday through Friday during the fall and spring semesters, and 25-35 hours per week during the summer, if staying in the Harrisonburg area. The position continues through the student's final year at JMU (undergraduate or graduate).

Duties And Responsibilities:

• Keying detailed transactions accurately into the University's fixed asset system and departmental spreadsheets.
• Assisting with the processing of departmental forms, reviewing data in the fixed asset system, and running requested reports.
• Assisting with data clean-up in Fixed Assets and Financial Reporting for the conversion to Oracle ERP, and implementation of Oracle Fixed Assets.
• Reconciling Surplus Property and Financial Reporting financial transactions in PeopleSoft monthly with departmental documents.
• Assisting with bi-monthly Equipment Trust Fund reconciliations and monthly reconciliations of the fixed asset system.
• Assisting Fixed Assets staff with departmental inventory scans as needed and using the handheld bar code readers.
• Assisting Fixed Assets staff with decaling new equipment campus-wide and documenting asset information.
• Assisting with online and in-person surplus property sales, including auditing documentation for surplus auctions.

Qualifications:

• Current JMU College of Business major, preferably Accounting or Finance, and in good academic standing.
• Attention to detail and commitment to accuracy.
• Skilled in using PC based software including spreadsheet, database, and word processing applications (Microsoft Office Suite).
• Good oral and written communication skills.
• Ability to work independently and as part of a team.
• Knowledge of generally accepted accounting principles and practices.

Additional Posting Information:

Conditions Of Employment:

Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Eeo Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.