Project Management Estimator & Closeout Specialist

Department: Facilities & Campus Operations

Classification: Gen Admin Supv 1/Coord 1

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Pay Band: 04

Salary: Salary commensurate with education and experience - $70,000

Criminal Background Check:  Yes

About The Department:

George Mason University Facilities ensures a quality physical environment supporting the mission of the university. We will be the technical and business experts of choice with the total trust and confidence of our students, faculty and staff.

About The Position:

Work at George Mason University's beautiful Fairfax campus with 677 acres of wooded land, and become part of the GMU patriot team. You’ll be a State employee of Virginia and make noticeable contributions to the educational facilities at George Mason University. 

We’ve got the work. Now, we need an additional team member to contribute to our busy environment. We want someone who is reliable, and takes pride in their work.  

George Mason’s Facilities & Campus Operations department is committed to providing a safe, functional, and clean community experience at the university. So, what’s in it for you?

Great benefits for you…

• Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two-week winter break (please note – the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval);
• Free tuition, up to 12 credit hours during the academic year and professional development;
• Commuter Choice Transit Benefit;
• Virginia Retirement System Hybrid Plan;
• Company provided tools, and equipment;
• Patriot Perks discounts to restaurants, events, and more!

For you and your family…

• Health/dental/vision benefits; and
• Tuition dependent benefit (restrictions apply).

 We think it's a great opportunity and can't wait to speak to you. Here's a partial list of the duties. 

Responsibilities:

The Project Management Estimator & Closeout Specialist is responsible for two main items. The first priority is to provide estimates at the onset of a project and review change orders when necessary. The second is overseeing the final stages of project completion, ensuring all deliverables are met, and keeping accurate records.

Estimating

• Oversees the development of construction cost estimate over various phases of a project in its life cycle;
• Accounts and documents changes in estimate values made of the project life cycle due to changes in scope, understanding of cost needs, schedule, etc.;
• Prepares a written basis of estimate report associated with estimates;
• Determines estimate labor and equipment costs;
• Prepares accurate quantity takeoffs and materials pricing;
• Reviews and understands bid documents and assess project risks;
• Reviews project implementation logistics and project schedule as related to the basis of estimate;
• Compares and analyzes competitive subcontractor and supplier bids;
• Reviews quotes and estimates with the Project Management Team;
• Prepares construction change orders for ongoing construction projects;
• Attends and contributes at meetings with project team members;
• Serves as interface with Owner on details of estimates; and
• Manages subcontractor services that may be used to develop certain aspects of estimates. 

Project Closeout

• Develop and implement a comprehensive closeout plan for each project, outlining all necessary steps and timelines;
• Schedule and conduct regular closeout meetings with project teams to ensure all tasks are on track;
• Monitor progress and address any delays or issues promptly to keep the closeout process on schedule;
• Utilize eBuilder/Trimble for project management tasks and tracking closeout activities. Organize the handover of project deliverables to clients, including training sessions on operation and maintenance;
• Prepare handover packages containing all necessary documentation and instructions;
• Ensure clients understand how to operate and maintain the delivered assets;
• Conduct final meetings with clients to review project outcomes and address any concerns or feedback;
• Confirm that clients are fully satisfied with the completed project; and
• Follow up with clients post-handover to ensure ongoing satisfaction and resolve any issues.

Prepare and Submit Final Documentation

• Compile all required documentation, including as-built drawings, warranties, operation manuals, and compliance certificates;
• Ensure all documents are accurate, complete, and submitted to the client in a timely manner;
• Maintain organized records of all closeout documentation for future reference;
• Conduct thorough inspections to identify any remaining tasks or deficiencies;
• Create detailed punch lists outlining all items that need to be addressed before project completion;
• Assign responsibilities and deadlines for each punch list item;
• Monitor the progress of punch list items and ensure they are completed to the required standards;
• Conduct follow-up inspections to verify that all items have been resolved; and
• Communicate the status of punch list items to the client and project team. 

Maintain Comprehensive Records

• Maintain comprehensive records of all project closeout activities, including meeting minutes, inspection reports, and punch lists;
• Ensure records are organized, accessible, and stored securely;
• Use eBuilder/Trimble to track and manage documentation;
• Create and distribute regular reports on the status of project closeouts, highlighting any issues or delays;
• Offer insights and recommendations for improving closeout processes; and
• Other related duties as assigned by the Project Management leadership team.

Required Qualifications:

• High school diploma or equivalent;
• Experience in construction project estimation, typically gained in 3+ years of experience;
• Experience with design-build and turnkey projects;
• Strong knowledge of construction materials, methods, and cost structures;
• Knowledge of building codes and regulations;
• Strong mathematical, analytical, and problem-solving skills;
• Excellent communication and interpersonal skills;
• Excellent organizational and time management skills, and the ability to manage multiple tasks simultaneously;
• Strong attention to detail and ability to meet deadlines;
• Ability to read and interpret blueprints and technical drawings;
• Ability to work independently and in a team environment;
• Proficiency in estimating software; and
• Proficient in Microsoft Office and cost estimating software.

Preferred Qualifications:

• Bachelor’s degree in construction management, engineering, or a related field;
• Certified Professional Estimator (CPE) designation is a plus; and
• Generally, 5+ years of experience in project estimating or a similar role.

Instructions To Applicants:

For full consideration, applicants must apply for Project Management Estimator & Closeout Specialist at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Resume for review.

• Posting Open Date: September 22, 2025
• For Full Consideration, Apply by:  October 6, 2025
• Open Until Filled:  Yes