Human Resources Coordinator

Description

Position Summary

The Human Resources Coordinator is responsible for leading recruiting efforts, new employee onboarding/orientation and benefits administration across the Archdiocese of San Antonio. 

Responsibilities:

• * Review, edit as needed and approve pending job posts in HRIS recruiting module and monitor for ongoing status every 90 days (refresh, close or pause).
• Assist with recruiting efforts for Pastoral Ministry Center (e.g., post/approve requisitions, telephone prescreens, coordinate interviews, reference checks and job offer, etc.).
• *Manage new hire onboarding process working with hiring managers at parishes and schools, ensuring accurate and timely processing in the HRIS system. 
• *Conduct new hire orientation for ADSA lay employees on policies and procedures and benefits. 
• *Manage and ensure the timely processing of all new hire benefit enrollments, life status changes and COBRA notifications in the HRIS. 
• *Timely report benefit changes resulting in payroll adjustments to payroll administrator for processing. 
• Answer questions regarding plan benefits, and coverage and assist with claims issues and other matters related to benefits and acts as liaison between employee and insurance provider, as necessary. 
• Assist with processing employee status changes in HRIS system to include updating employment status, benefit eligibility and time off accruals.
• Assist with coordinating annual open enrollment efforts across the ADSA (communication & benefit meetings). 
• Maintain ADSA employee and priest benefit guides with the most up to date information and ensure it’s uploaded in all platforms. 
• *Generate monthly ACA reporting in compliance with federal guidelines and coordinate with HRBP’s for required employee changes and or modifications to benefit coverages.
• *Process employee requests for FMLA, ADA, and Leave without Pay.
• *Review, research, and address issues from weekly fallout vendor electronic transfer files. 
• Assist with planning and coordinating employee social events and engagements.
• Assists with special projects as assigned by the Director of Human Resources. 
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others. 
• Responsible for protecting the      confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct  and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Other duties as assigned by Director of Human Resources.

Requirements

Competencies:

Building Collaboration & Fostering Relationships- Ability to develop, maintain and strengthen internal   and/or external relationships in order to build momentum and accomplish set   goals and/or the organization’s Mission. 

Communication & Teamwork- Ability to effectively share information and ideas of   various degree of difficulty and sensitivity through different means of   communication and to diverse audiences. (Verbal and/or written) Ability to   listen and respond constructively with others fostering collaboration and   team success.

Critical Thinking & Solutions Oriented- Ability to actively and skillfully process and generate   information and belief using a set of core skills – analysis, evaluation,   inference, deductive reasoning, and inductive reasoning. Ability to identify   various challenges, think outside the box, be innovative, and formulate   possible solutions.

Resilience & Stress Management -Ability to deal effectively with pressure, and remain   optimistic and persistent, despite challenging situations. Ability to remain focused and use emotional   intelligence despite stressful situations and competing priorities.

Thorough & Results Oriented- Ability to provide great care and attention to detail,   while meeting deadlines. Ability to remain focused on objectives of the   organization / program and being able to meet or exceed desired outcomes and   deliverables.

Minimum Qualifications:

• Education
• Bachelor’s degree in business or five years’ equivalent experience 

Minimum Knowledge And Skills:

• Three years’ experience in recruiting, onboarding and new employee orientation.
• Three years’ experience in benefit administration to include open enrollment, and resolution of claim issues.
• Bilingual in English and Spanish
• Computer proficiency with Microsoft Word, Excel, and PowerPoint
• Strong public speaking skills