Administrative Coordinator 2

POSITION SUMMARY
The Administrative Coordinator provides direct support to the Chief of the Dept/Deputy Chief, Radiologists’ Team, Radiologists’ Team Leaders. 
The successful candidate will have proven independent decision-making skills, critical thinking, enthusiasm, team cooperation hospital-wide and at the Academic level.  Representing the Department/Hospital/Academic Dept is crucial while utilizing excellent communication skills, resourcefulness, problem-solving and maintaining confidentiality.

• QUALIFICATIONS
• • Completion of a 2-year post-secondary program in a related field is required
• • 5 to 8 years related experience working within a busy health-care sector
• • Proven experience with working directly with a team of physicians
• • Experience with Physician Recruitment, Credentialing and University Academic Appointment is required
• • Proven strong organizational and problem-solving skills, with ability to set own priorities and work with minimal supervision
• • Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
• • Adapting to new and additional procedures as assigned and ability to meet deadlines is crucial

RESPONSIBILITIES
• Administrative support to the Chief/Deputy Chief, Lead Radiologists, Radiologists, Clinical Fellows, Residents and Site Fellowship and Residency Site Supervisor
• Recruitment – responsible to assist in all aspects and tasks involved in recruiting and onboarding new Radiologists and Clinical Fellows, including Hospital & Academic Appointments, Credentialing and CPSO licensing.
• Offboarding Clinical Fellows, Radiologists and Residents as required
• Daily Scheduling – Residents & Clinical Fellows & maintaining rotation, leave, conference statistics.
• Process daily updates to schedules
• Academic Dept of Radiology – Coordinate Visiting Professor Program presented by McMaster University, hosted by St. Joseph’s Healthcare Hamilton
• Update SJHH Faculty Information/Photographs and Clinical Fellowship descriptions as required
• Participate in bi-monthly team huddles with the Academic Chair and City-Wide Site Admins
• Review Academic Appointment and book reviews
• Provide support to SJHH Site Coordinator for the Radiology Residency Program
• Organize/Assist CaRMS Interviews & Academic Half Days
• Annual Golf Day and Graduation Dinner
• Provide support to Residents / Dovetale Training / photos / dept access