Office Manager & Executive Assistant

About Pgls

PGLS is a leading provider of Translation, Interpretation, and Language Training solutions in over 200 languages and regional varieties. Headquartered in the Washington D.C. area with team members spanning five continents, PGLS is a minority-owned company that provides unique, innovative and scalable solutions that advance the global missions of its partners.

Position Summary

Piedmont Global is seeking a dynamic and personable professional to join our Arlington office in a dual role as Office Manager and Executive Assistant. This position offers an excellent opportunity for a recent graduate or entry-level professional to grow their career while making a meaningful impact on our daily operations and executive support functions. The ideal candidate will manage both office/facilities operations and provide executive assistance in collaboration with the virtual Executive Assistant, working full-time in our Arlington location. 

Job Responsibilities

• Provide personal and professional assistance to the CEO including business related activities as well as personal errands as needed.  
• Oversee daily office support and maintain a professional, welcoming environment  
• Manage office supplies, equipment, vendor relationships, and facility management coordination  
• Handle mail distribution, package management, and general administrative duties  
• Provide comprehensive administrative support to the CEO including scheduling, and appointment coordination  
• Occasionally arrange travel logistics, including flights, accommodations, and detailed itineraries  
• Prepare meeting materials, presentations, and executive correspondence  
• Screen and prioritize phone calls and other communications with professionalism  
• Coordinate meetings, conference calls, and special events  
• Organize and maintain office records, and documentation systems  
• Handle confidential information with discretion and maintain executive-level confidentiality 
• Ensure compliance with office safety protocols and company policies 

Qualifications

• Bachelor's degree from an accredited institution  
• Must reside within 25 miles of Arlington, VA (22201)  
• Exceptional written and verbal communication skills - must be well-spoken and well-written  
• Professional demeanor with excellent interpersonal skills and friendly personality  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)  
• Strong organizational abilities and attention to detail  
• Ability to multitask and prioritize in a fast-paced environment  
• Comfortable working independently as well as in a team environment  
• Discretion when handling sensitive and confidential information  
• Willingness to work in office 5 days per week (Monday-Friday)  
• Ability to drive with access to a reliable vehicle. 
• Excellent client-facing skills. 

Benefits

Piedmont Global has a wide variety of benefit offerings including Health, Dental, 401k, Vision, Pet Insurance, PTO, Paid Holidays, and flexible work schedule.