International Affairs Advisor (m, f, d)

We are looking for a new colleague to join our International Affairs Team in Berlin on a full-time basis /40 hour a week as soon as possible, who shares our vision of excellence in education and who is committed to making a difference in the lives of our students and staff.

The opportunity:
 
The International Affairs Office at the University of Europe for Applied Sciences (UE) is the central hub for international opportunities across our campuses in Berlin, Potsdam, Iserlohn, Hamburg, and Dubai. We support students in their international journey by coordinating exchange programs (ERASMUS+, PROMOS, and more), study trips, and short-term mobility formats such as summer and winter schools. The IA team also provides guidance to international students on navigating German bureaucracy — including residence permits, registration, and other immigration-related matters — ensuring they feel supported throughout their studies. We build and maintain partnerships with universities and institutions worldwide, creating opportunities for student and staff mobility, academic collaboration, and the development of new international initiatives. Through these efforts, the International Affairs Office empowers the UE community to thrive in a globally connected world.

Key tasks and Responsibilities:

• Provide hands-on guidance to international students on German bureaucratic and immigration-related processes (e.g., residence permits, registration with local authorities and job-seeking visas)
• Advise students through information sessions, workshops, and one-on-one meetings, with a strong focus on study abroad opportunities and support for incoming international students.
• Administer and advise on funding opportunities for student and staff mobility (e.g., Erasmus+, PROMOS, DAAD programs)
• Support and coordinate student orientation activities, workshops, and other events for incoming international student groups
• Coordinate and administer summer/winter schools and additional short-term mobility formats
• Collaborate with International Affairs Team and colleagues at all UE campus locations, as well as with academic, administrative, and service units at the assigned location
• Contributes to strengthening international partnerships and supporting institutional initiatives related to student and staff mobility and academic collaboration
• Provide general advisory and service support to students on various international affairs topics
• Issue, verify, and process applications and administrative documents in compliance with university and external requirements
• Support International Affairs operations and other related duties
• Completed vocational training or university degree or relevant practical experience in higher education (especially in International Affairs)
• Strong communication and advisory skills, with experience providing in-person, on-site guidance to students
• Strong knowledge of the German higher education system and its administrative processes
• Good understanding of immigration regulations in Germany, including residence permits and visa-related matters
• Excellent organizational skills with the ability to manage multiple responsibilities in a fast-paced environment
• Excellent written and spoken English and German language skills
• Ability to work effectively in a multicultural and international environment
• Demonstrated skills in problem-solving, proactive action, and conflict resolution
• Experience with mobility programs and funding schemes (e.g., Erasmus+, PROMOS, DAAD)
• Prior international experience (e.g., studying, working, or living abroad) is advantageous. Demonstrated experience in event organization (e.g., orientations, workshops) and familiarity with university management systems (such as CampusNet) is desirable
• Opportunity to work with a great team in a dynamic and international environment
• 30 days of vacation
• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
• Various online language courses and opportunities to participate in online collaboration courses
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concept