PA Clinical Education Coordinator

Reporting Relationships

Position Reports to: Director of Clinical Education [PA] 

Positions Supervised: None 

Position Summary

This position is responsible for supporting activities related to the clinical education component of the Physician Assistant (PA) program. The CEC, under the direction of the Director of Clinical Education (DCE), Clinical Coordinator (CC), and Assistant Clinical Coordinator (ACC), assists with the coordination of all aspects of clinical instruction including development, modification, and maintenance of the clinical rotation sites for supervised clinical practice experiences (SCPEs). The CEC also coordinates and manages documentation for a variety of operations, including those of a confidential nature, manages files and student records pertaining to credentialing for rotations, and works on special projects related to and in conjunction with the DCE. Independent judgment is required to plan, prioritize, and organize a diversified workload to assist the DCE and CC. The incumbent must maintain a professional, upbeat, and energetic demeanor and work well collaborating with others in a team setting. Comfort with technology and a desire and willingness to further enhance technology skills is important. 

Essential Functions And Responsibilities

Faculty Responsibilities

Not Applicable

Cec Responsibilities

1. Student Rotations

• Manages relationships with preceptors, student coordinators, office administrators/manager, and students to ensure effective communication and satisfaction.
• Works with the DCE and CC to ensure that affiliation agreements and preceptor credentials are up-to-date.
• Works closely with DCE involving preceptor recognition, certificates, plaques, and incentives.

2. Manages clinical SCPE paperwork 

• Ensures that preceptors receive stipends on a timely basis.
• Coordinates with clinics and hospitals to ensure that the appropriate paperwork is completed for sites.
• Oversees the Letters of Good Standing and Student Passports for student rotations. Makes updates as necessary to these documents as required by individual rotations.
• Assists DCE and CC to end learning objectives for each rotation to preceptors.
• Ensures that students have completed all rotation specific paperwork and oversees all paperwork is sent to the clinics and hospitals.
• Manages student drug screens, TB tests, immunizations, and background checks required for clinical rotations and program required clinical volunteer experiences.
• Participates in agreement audits as directed by the DCE.

3. Relationship Management

• Develops and maintains relationships with sites, through phone calls or email and by offering responsive, relationship-centered customer service.
• Assists DCE and CC in coordinating recruitment and PR activities.
• Works closely with DCE to develop incentives for new and existing sites.

4. Administrative

• Assists program administration and faculty in the preparation of self-study reports, accreditation documentation, site visits, etc.
• Manages clinical education events as assigned by DCE.
• Other administrative duties as assigned.

Position Competencies

• Communication
• Development of Self
• Job Knowledge/Skill Application
• Champions Innovation
• Drives for Results
• Collaboration
• Integrity
• Critical Thinking
• Initiative
• Student/Customer-Centeredness

Qualifications

The individual filling this position must be able to carry out each essential responsibility satisfactorily. The ideal incumbent will have the requirements listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  

Education/Certification:

Bachelor’s degree from an accredited institution or two or more years of clinical education experience or related experience 

Required Knowledge:

Please see the Education/Certification section above 

Experience Required:

Prior relevant experience in an academic setting or familiarity in working in a higher education environment 

Skills/Abilities:

Excitement about contributing to an innovative program and patient-centered learning culture | Enthusiastic about working in a collaborative environment | Strong interpersonal abilities with excellent verbal and written communication skills to effectively communicate with students, staff, preceptors, clinical site staff, and organizational administrators | Proficiency in the use of computers for organization, word processing, and communication | Service-oriented with attention to detail and strong organizational skills | Pleasant personality and demeanor and reflective of a professional graduate program in attitude, appearance, conversation, and behavior | Growth-mindset with desire and willingness to develop additional skills 

Physical Activity Requirements

Finger Dexterity:

Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together. 

Talking:

Especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly. 

Average Hearing:

Able to hear average or normal conversations and receive ordinary information. 

Average Visual Abilities:

Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery. 

Physical Strength:

Sedentary work. Sitting most of the time. Exerts up to 10 lbs. of force occasionally. 

Mental Activity Requirements

Reasoning Ability:

Ability to deal with a variety of variables under only limited standardization. Able to interpret various instructions. 

Mathematics Ability:

Ability to perform basic math skills, use decimals to compute ratios and percentages, and draw and interpret graphs. 

Language Ability:

Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias. Ability to prepare memos, reports, and essays using proper punctuation, spelling, and grammar. Ability to communicate distinctly with appropriate pauses and emphasis, correct pronunciation (or sign equivalent), and variation in word order using present, perfect, and future tenses. 

Hazardous Working Conditions

None:

No hazardous or significantly unpleasant conditions 

INTENT AND FUNCTION OF JOB DESCRIPTIONS 

"Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.  

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.  

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. 

Job descriptions are not intended as and do not create employment contracts. RMUoHP maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law."