Billing / Accounts Receivable Specialist

Company Description

18 month contract position

Job Description

We are looking for a detail-oriented and proactive Billing Specialist to join our team. In this role, you will be responsible for ensuring project billings are accurate, timely, and fully compliant with contract requirements. You’ll work closely with Project Managers and the Accounts Payable team to maximize billing opportunities, properly allocate project costs, and support overall project success.

Hours: 8:00 a.m. – 4:30 p.m. MST

What You’Ll Do:

• Review contracts and participate in project startup meetings to understand billing requirements.
• Set up project billing templates to capture all recoverable costs in line with contract terms.
• Prepare monthly billings and meet with Project Managers to resolve any issues.
• Conduct billing audits on cost-plus projects to ensure costs are accurately captured.
• Identify billing opportunities to maximize recoverable allowances.
• Process job cost adjustments to correct billing issues and align with contracts.
• Monitor overdue billings, escalating to Project Directors and preparing interest invoices when needed.
• Track builders’ lien rights to ensure compliance and escalate risks when necessary.
• Ensure adherence to Prompt Payment legislation by coordinating with Project Managers and Accounts Payable.
• Provide billing support and training to project teams.
• Manage “pay when paid” terms, directing Accounts Payable to release subcontractor payments upon receipt from customers.
• Work with Accounts Payable to confirm costs are properly entered, approved, and accrued.

Qualifications

• Diploma In Accounting.

• A 4-year university degree in Business or Finance (in progress or completed) is an asset.
• 1–3 years of experience in Accounts Payable or Accounts Receivable.
• Experience in the construction industry is a plus.
• Strong computer skills, with proficiency in Microsoft Word, Excel, and Outlook.
• Willingness and ability to travel as required.

Additional Information

At Chandos, we believe that our differences are our greatest strengths. We are committed to building a workplace that is diverse, equitable, and inclusive—starting with how we recruit and hire. We uncover talent, nurture it, and provide the tools people need to make a positive impact.

We are also proud to be 100% employee-owned. Every team member has the opportunity to become an owner, with only one class of units—because we believe everyone should be treated equally. When we say we are entrepreneurial-minded, we mean it.

What We Offer:

• Competitive Wages.

• A comprehensive, employer-paid benefits program (health, dental, vision care, and employee assistance program).
• RRSP matching program to support long-term financial security.
• Educational assistance for employees pursuing career-enhancing education.
• Recognition and annual salary review program.
• Leadership conferences for connection, learning, and collaboration.
• Regular company-wide engagement opportunities.