Assistant Director of Information Technology

Necessary Materials For Application:

1. -Letter of Introduction  
2. -Resume  
3. -Letters of Recommendation- Two (2) current, professional letters (one must be from a current or former direct supervisor and dated within the last 3 years)

Please note: All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

Application Deadline: 4 p.m. on Monday October 6, 2025

Assistant Director of Information Technology

Job Description

• Reports To: Director of Information Technology (or designee)
• FLSA Status: Exempt
• School Classification: Classified
• Pay Schedule: Range 17 ($128,627 - $167,803)
• Work Schedule: 220 days/12 months
• Location: On-site and Remote Office (Hybrid)

Position Summary: Under the direction of the Director of Information Technology or designee, the Assistant Director of Information Technology (AD of IT) serves as a key partner in leading Sage Oak's technology program. Sage Oak is a non‑classroom‑based virtual charter school. There are no physical campuses, and all infrastructure resides in the cloud. The AD of IT manages IT managers and specialists, provides strategic leadership for cloud‑based systems, and delivers operational support that aligns technology initiatives with educational goals. This role is ideal for a perceptive leader with strong communication skills, passionate about shaping the future of K‑12 virtual education.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

Overarching Duties and Abilities for All Sage Oak Assistant Directors:

Primary Focus

1. Supports the Director in establishing and implementing the department's vision, ensuring it complements school-wide objectives. Balances department-specific needs with broader school-wide requirements, fostering a cohesive approach to educational goals
2. Stays informed on educational laws and trends that affect the department/program. Assists the Director by contributing legal insights and support, ensuring the department's operations align with legal standards and best practices under the supervision and direction of higher management

Budget

1. Under the direction of the director, develops, tracks, monitors, and maintains department budget

Staff Performance and Professional Development

1. Conducts evaluations for department staff as assigned and oversees and assists with evaluative process for teaching staff, if applicable; Provides support, direction and coaching to department staff as assigned
2. Facilitates the schools' corrective action process for all assigned staff as needed
3. Collaborates with the supervisor to set individual professional goals/actions that are in alignment with schoolwide goals. Develops a plan to execute and achieve those goals
4. Collects and analyzes detailed feedback and performance data within the department. Supports the Director in organizing and refining professional development initiatives based on this data, ensuring effectiveness and alignment with departmental goals

School and/or Department Development

1. Develops innovations that will support the schools’ growth and needs and promote sustainability and longevity across all departments; Determines school and department needs and proactively develops solutions using creative problem solving and a high level of customer service to the larger community, staff and students
2. Assists the Director in reviewing and updating policies, procedures, and department manuals, ensuring they support school objectives and comply with current laws
3. Supports the director with hiring of quality department staff and works collaboratively with human resources to follow school policy and procedure

Educational Partner Engagement

1. Develops a strong presence, collaborative relationship, and engaged connectivity with authorizing districts, the Board of Directors, Sage Oak staff and families, and the larger community through both in-person and virtual means
2. Attends meetings and conferences as needed

Essential Duties:

1. Collaborates with the IT Director or designee to develop and implement technology strategies that support school objectives.
2. Evaluates emerging technologies and recommends innovations aligned with organizational goals.
3. Leads the design, deployment, and management of cloud-based infrastructure, ensuring scalability, security, and efficiency.
4. Acts as a liaison between IT and other departments to ensure alignment between technology solutions and instructional needs.
5. Manages complex IT projects from conception to completion, including system implementations, upgrades, integrations, and migrations.
6. Develops project plans, sets milestones, and manages resources and budgets.
7. Provides technical leadership in designing and deploying custom systems and enhancements to existing systems.Oversees data integrity, backup processes, and disaster-recovery plans for critical systems.
8. Guides the Systems Integration Manager in developing and managing integration strategies for Learning Management Systems, Student Information Systems, and other applications.
9. Ensures APIs and middleware solutions enable seamless data flow between systems.
10. Monitors integration issues and implements timely resolutions to minimize disruptions.
11. Provides direct supervision and mentorship to IT managers and specialists, fostering a collaborative, high‑performing departmental culture that promotes professional growth, accountability, and excellence in technology services
12. Oversees vendor management, negotiates contracts, and ensures compliance with data privacy and security requirements.
13. Assists with license management.
14. Represents the IT department in interdepartmental projects, committees, and external engagements.
15. Utilizes AI frameworks and platforms such as OpenAI, AWS AI Services, and Google AI to design and implement practical solutions that enhance teaching, learning, and operational outcomes in a K–12 educational environment.
16. Directs cross-functional teams in the planning and execution of AI-driven technology initiatives, ensuring alignment with strategic educational goals and measurable student and organizational outcomes.
17. Collaborates with the IT Director, or designee, to assess and implement AI-based solutions, including chatbots, adaptive learning systems, automations, and predictive analytics platforms, to support educational and administrative functions.

Oversight Responsibilities

1. Supervises the following department staff, including but not limited to:a. Information Technology Systems Managerb. Systems Integration Managerc. Other IT specialists, clerks, and contracted personnel, as hired

Other Duties

1. Responds to non-urgent communication within 24 school hours and urgent communication within two school hours
2. Resolves escalated employee, parent, and student issues in alignment with core values and ensuring compliance with the school’s Uniform Complaint Policy; the school’s Uniform Technology Policy; and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
3. Performs other duties as assigned

Qualifications Guide

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required.

Education & Experience

1. A bachelor's degree in Information Technology, Computer Science, or a related field is required.
2. Minimum of five years of experience in IT management, with at least three years in a leadership role.
3. Proven experience managing cloud‑based infrastructure, including architecture, deployment, and optimization.
4. Demonstrated success leading large‑scale projects, developing custom systems, and overseeing IT operations and support.
5. Experience working in K‑12 virtual or charter education is highly preferred.
6. PMP or similar project‑management certification is preferred.

Other Qualifications

1. State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and the Human Resources Manager notifying the immediate supervisor of this clearance. 
2. Proof of a clear TB Tine test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
3. Hold and maintain a valid California Driver’s License; proof of automobile insurance; and full time use of a dependable automobile that is insured pursuant to California regulations.

Knowledge

1. Knowledge of cloud‑based platforms, servers, systems, and integration technologies. Proficiency with AWS management tools, project‑management software, and collaboration platforms like Google Workspace.
2. Strong understanding of project management methodologies and integration best practices.
3. Knowledge of applicable laws, regulations, and policies related to technology use in K‑12 education and charter schools.
4. Awareness of emerging educational technology trends and their implications for virtual teaching and learning.

Acquired Skills

1. Conflict resolution and decision‑making skills; ability to independently create solutions for ambiguous tasks and prioritize effectively.
2. Strong management and coaching skills; ability to evaluate and enhance practices that promote a strong team commitment.
3. Excellent written and verbal communication skills; ability to convey technical information to non‑technical stakeholders and build collaborative relationships.
4. Proficiency with project management tools and spreadsheets to maximize productivity and department efficiency.

Abilities

1. Embraces Sage Oak's core values and maintains integrity at all times.
2. Works independently with little direction and adapts to a fast‑changing virtual environment.
3. Maintains confidentiality of sensitive and privileged information.
4. Understands complex, multi‑step written and oral instructions.
5. Allocates time and resources effectively and meets established deadlines.

Physical Demands
An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Hear and speak to exchange information
2. Dexterity of hands and fingers 
3. See to read a variety of materials
4. Bend at the waist, kneel or crouch
5. Sit or stand for extended periods of time
6. Lift objects up to 50 pounds with or without assistance

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work is primarily performed remotely with occasional onsite meetings.
2. Noise level is generally moderate.
3. Meetings may be conducted in public and private settings.
4. Indoor and outdoor activities in varying temperature conditions.
5. Employee must have available transportation and be able to drive within California as needed.

The above job description is not intended to be an all‑inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

Equal Opportunity:

Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.  Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.