Executive Assistant & Office Manager

At Portage Point Partners (Portage Point), you are not a cog in a legacy machine, you are shaping strategy, influencing outcomes and getting rewarded for driving impact. Backed by New Mountain Capital, Portage Point is recognized for accelerated growth and is consistently featured in rankings from Inc.5000, The Financial Times and Consulting Magazine. This recognition is a testament to our focus on excellence, intensity and pace and ability to attract blue chip talent committed to delivering best-in-class outcomes. Our cross-functional platform spans the full business lifecycle and offers middle market clients integrated solutions across Transaction Advisory Services (TAS), Transaction Execution Services (TES), Office of the CFO (OCFO), Performance Improvement (PI), Interim Management (IM), Investment Banking (IB), Valuations and Turnaround & Restructuring Services (TRS).  The Delivery Enablement (DE) team powers Portage Point’s growth as a scalable, high-quality operational backbone. Including Coverage, Data Analytics, Delivery Excellence, Finance & Accounting, Human Resources, Marketing, Operations and Talent Acquisition, the DE team drives excellence, efficiency and automation across every practice line.
The Executive Assistant & Office Manager (EA / OM) role at Portage Point represents a unique opportunity for a highly-capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations.

Responsibilities

• Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management
• Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting
• Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding
• Support business development, talent acquisition and firm development efforts as needed 
• Contribute to creating a high-performing and inclusive culture
• Plan New York office and firm wide events
• Serve as the culture keeper for the office
• Additional duties as assigned
• Share and manage best practices and support internal trainings where required
• Contribute to creating a high-performing and inclusive culture

Qualifications

• Bachelor’s degree from a top undergraduate program
• Located in or willing to relocate to New York
• Invested in a team-based culture motivated to collaborate in office four days per week
• Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy
• Excellent written and verbal communication skills including strong e-mail etiquette
• High degree of maturity with a proven ability to interact with senior executives, team members and external partners
• Experience with Concur and / or Intapp preferred
• Experience with office moves and / or build outs preferred
• Strong executive presence and communication skills
• Proven ability to thrive in lean, fast-moving teams
• High attention to detail, responsiveness and ownership mindset
• Track record of success in high-pressure, client-facing environments