Human Resources Associate (PT)

Organization Background

The Maritime Aquarium’s mission is to Ignite a connection to Long Island Sound and the ocean to enrich the lives of all people and inspire action to protect our blue planet. For 37 years, the Aquarium has played a significant role in shaping the landscape of Norwalk and the region. The second largest family attraction in Connecticut, and 50 miles from New York City, the Aquarium hosts nearly 450,000 guests annually. Its primary exhibits take guests on a voyage from the shallow salt marshes and estuaries to the depths of the Long Island Sound and the ocean beyond, culminating with habitats for sharks and harbor seals.      Altogether, the Aquarium is home to more than 8,000 animals and 285 species in 75 exhibits. A new 4D Theater offers a unique sensory film experience for guests. Its education programs introduce nearly 50,000 students, campers and scouts to marine and STEM education. The Aquarium is recognized as a top aquarium in the nation and is accredited by the Association of Zoos and Aquariums. It is an active participant in the local and regional community. The strength of the Aquarium is its 85 full-time staff, and part-time and seasonal staff, in addition to our volunteers.  

POSITION SUMMARY: 
The Human Resources Associate plays a key supporting role within the People and Culture team, contributing to the smooth operation of HR functions in a dynamic and evolving workplace. This part-time position centers on administrative support, employee service, and the use of HR systems, including data entry and reporting within the Human Resources Information System (HRIS). As our team grows and adapts to modern technologies and ways of working, we are looking for someone who brings professionalism, curiosity, and a collaborative spirit. The ideal candidate is not only detail-oriented and organized, but also open-minded and tech-savvy—ready to embrace change, contribute ideas, and help shape processes that support a thriving employee experience. This is an exciting opportunity to join a forward-thinking team that values inclusivity, innovation, and continuous improvement. 

Primary Responsibilities:

• Assist with day-to-day HR operations, including document preparation, data entry, and file management.  
• Serve as the primary point of contact for general employee inquiries, ensuring prompt, professional support or redirecting requests to the proper team member as needed.
• Support onboarding and off-boarding processes, including scheduling, paperwork, and system access.
• Perform data entry and generate reports within the Human Resources Information System (HRIS), ensuring accuracy and confidentiality of employee information.
• Aid in recruitment efforts by helping in the management of candidate records, communications, and workflows in the Applicant Tracking System (ATS).  
• Uphold data integrity across all HR platforms, working with attention to detail.  
• Contribute to special projects and initiatives as needed by the People and Culture team.
• Coordination and support for staff events and training.
• Additional administrative work as needed.  

Qualifications:

• Prior experience in an administrative or HR support role preferred.  
• Familiarity with HRIS and ATS platforms is a plus.  
• Strong organizational skills and attention to detail.  
• Excellent communication and interpersonal skills.
• Strong attention to detail.
• Ability to handle sensitive information with discretion and professionalism.
• Service-oriented with skills and talents in addressing the needs of staff and colleagues. Being responsive to such needs, listening with compassion and openness.
• Able to manage time, prioritize efficiently in quickly changing environment and to meet deadlines.
• Versatility with relevant computer systems, including Word, Excel and PowerPoint. 

 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time, with or without notice. 

The Maritime Aquarium is an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply.