Project Administrator (6 month fixed-term contract)

We are looking for a Project Administrator to join our growing PMO group. Success in the role requires effective co-ordination of project administration tasks in conjunction with Project Managers, fellow Project Administrators and colleagues from across the business.

The role will involve providing administrative support to a variety of projects. The responsibilities within the project may include:

Supporting the project manager with the following:

• project start-up, close down and archiving
• on-boarding of new project team members
• tracking project costs, forecasting, reporting and associated administration

Supporting project teams with the following:

• coordinating and recording the output of meetings
• booking travel
• project book administration
• data input
• document formatting, control and filing
• change control tasks
• procurement for project team members and materials control

Requirements

Essential:

• Good level of academic achievement to A’ Level or equivalent
• Good level of administrative skills
• Strong written and verbal communication skills
• Experience of working in a fast-paced company requiring diligence and accuracy
• Excellent organisational skills and attention to detail
• Someone who uses their initiative, is proactive, and takes responsibility
• Able to work effectively in close collaboration with other project administrators and members of project teams
• Highly experienced user of Microsoft Outlook and Microsoft Office, specifically, Word, Excel (including basic formulae) and PowerPoint
• Experienced in using SharePoint
• Numerate and familiar with basic financial documentation e.g. purchase orders, invoicing
• Ability to liaise with clients and suppliers

Desirable:

• Project administration in a consulting or services environment
• Experience coordinating and booking travel arrangements
• Experience in an environment with a Quality Management System
• Ability to manage complex document flows
• Ability to work on a number of different projects or tasks at any one time, manage own time effectively and manage conflicting priorities
• Capable of supporting planning and costing activity and monitoring project budgets and activities against project plan
• Experience in using advanced planning, visualisation and presentation tools, e.g. MS Project, Smartsheet

Personal Qualities:

• Dependable and willing to take responsibility for own tasks
• Aware of own limitations and knows when to ask for help
• Respectful of others’ views and contributions and is supportive of colleagues
• Approachable and enthusiastic with a positive and helpful attitude
• Flexible and pragmatic in relation to work practices
• Displays initiative and is able to solve less than routine problems
• Calm under pressure and able to cope with changing scope and fast-moving projects
• Confident dealing with colleagues at all levels and with managing expectations of others
• Collaborates effectively and is a good team player, keen to work as part of a project administration team to provide a seamless service