Office Administrator

We are seeking a dependable and detail-oriented Office Administrator to provide a wide range of administrative and office support services for our office in Brooklyn. This role is responsible for ensuring the smooth day-to-day operation of the office by managing administrative tasks. Key responsibilities of the Office Administrator will include managing correspondence, scheduling meetings and appointments, coordinating office needs, maintaining records, and ensuring the office environment is organized and efficient. The Office Administrator will also act as a central point of contact, providing support to staff and leadership with projects, marketing, and operational support. The ideal candidate is highly organized, proactive, and adaptable, with strong communication skills and the ability to work independently in a fast-paced environment.

Duties:

• Manage daily office operations, including mail, deliveries, office supplies, equipment maintenance, and overall office organization.
• Greet and assist visitors, answer phones, and manage emails, creating a welcoming and professional office environment.
• Coordinate meetings, appointments, travel arrangements, and office events, including client hospitality and logistics.
• Assist with onboarding and orientation of new staff, including workstation setup and provision of necessary supplies.
• Provide administrative support to project teams, including preparation, formatting, proofreading, and control of documents, proposals, letters, and presentations.
• Support marketing and proposal preparation in coordination with the marketing team.
• Maintain and organize files, spreadsheets, expense reports, credit card statements, and other important records.
• Contribute to the development and maintenance of the annual office overhead budget.
• Provide occasional project-related support, including billable administrative tasks, deliveries of field equipment or supplies, and assistance with tight deadlines.
• Adapt to changing priorities, handle multiple tasks simultaneously, and resolve issues independently as they arise.
• Maintain a high level of accuracy and attention to detail in all tasks, ensuring professional standards are met.
• Utilize Microsoft Office and other office software applications effectively to complete tasks efficiently.

Requirements

• Proficient in Microsoft Word, PowerPoint, and Excel; ability to learn new software.
• Minimum of 2 years of experience in a similar or related administrative role.
• Strong organizational and prioritization skills; able to work independently with minimal supervision.
• Excellent communication skills, both written and verbal.
• Strong interpersonal skills and ability to interact effectively with managers, staff, and clients.
• High attention to detail, proofreading, and accuracy.
• Flexibility to adapt to changing priorities and manage multiple tasks simultaneously.
• Bachelor’s degree in business management or equivalent experience preferred.
• Part-time: minimum 20 hours per week (potential to increase as office grows).

Salary Range: $30 – $35/hour

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Benefits

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events