DPS - CLD - Agreement and Compliance Coord - 1687

                                                                                      ***Position will telecommute up to 5 times a week***

PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

GENERAL DESCRIPTION: Perform advanced (senior-level) professional administrative and policy analysis work. Position is responsible for actively managing the contractual needs of the Crime Laboratory Division. Work involves evaluating systems, procedures, and operations to assist management in operating more efficiently and effectively. May plan, assign, and/or supervise the work of others. Work is performed under limited supervision, with considerable latitude for the use of initiative and independent judgment.

• The following Military Occupational Specialty codes are generally applicable to this position.
• Link Here: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
• Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Essential Duties / Responsibilities:

1. 1.    Review, plan, coordinate and evaluate Division processes and management practices pertaining to Division contract/project management and procurements.
2. 2.    Develop new and/or modify existing policies/procedures to assist Division in operating more efficiently and effectively.
3. 3.    Serve as a point of contact / liaison for CLD management to internal and external stakeholders regarding contracts, procurements, and portfolio management. Develop and generate regular and ad-hoc contract-related reports; track all contracts. Develop/maintain filing system.
4. 4.    Serve as Contract Monitor for all Division contracts. Work directly with Procurement and Contract Services (P&CS) to ensure Division is in compliance with contract terms and policies and recommends corrective action. Draft, review and submit to P&CS various monitoring reports.
5. 5.    Evaluate expenditure data against contract terms to execute renewals, change orders, extensions as appropriate. Responsible for invoice verification and processing. Resolves audit exceptions by defining causes of errors and recommending appropriate action.
6. 6.    Manage and/or develop PPP-1 for P&CS. Describe services to be rendered, evaluate information supplied by P&CS, and develop scope of work (SOW) statements prior to submission to P&CS. May be responsible for requisition entry. Develop/review CLD MOU/IAC/DSA/ISAs.
7. 7.    May analyze legislation and interpret and/or develop policies, rules, or regulations. Prepare technical, administrative, and statistical reports that interpret data, identify alternatives, and support recommendations.
8. 8.    Coordinate and facilitate procurement- and contract-related meetings such as needs assessments, kick-off meetings, post-award conferences, team briefings. Identifies training needs and conducts training.
9. 9.    May be responsible to develop, maintain, and audit tracking of all contract background checks and CJIS / Cyber compliance. Report compliance issues and mentor vendor to resolution.
10. 10.    Assist members of Business Operations Unit’s Purchasing Team with requisitions on an as-needed basis.

General Qualifications And Requirements:

Education – High School Diploma or equivalent. Graduation from an accredited four-year college or university with a major in Business Administration is preferred.

Experience - Minimum three (3) years related experience in contract management, monitoring, and training; professional administration; management; organizational development; or state procurement. Experience with Texas procurement regulations is preferred.

Substitution Note: Additional work experience of the type described, or other related education may be substituted for one another on a year-for-year basis.

Licensure and/or Certification - Certification as a Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) is preferred. If driving is required, must possess a valid driver license from state of residence.

Regulatory knowledge - Working knowledge of or the ability to rapidly assimilate information related to TXDPS policies and procedures, and State or Federal regulations, legislation, guidelines. Knowledge of contracting regulations, policies and procedures, and community resources.

Supervisory/Managerial/Leadership skills – Knowledge of management/supervisory methods and principles, performance and productivity standards, and fiscal/budget management obtained through documented prior Supervisory/Managerial/Lead roles as applicable to the classification level. Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals.

Technology - Proficiency with Microsoft Office, SharePoint and CAPPS and appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.

Interpersonal – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.

Organization and Prioritization – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.

Analytical/Critical Thinking - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

Presentation/Communication – Must be able to construct and deliver clear, concise, and professional presentations and/or communications to/for a variety of audiences and/or individuals.

Project Management skills - Knowledge of project management practices and procedures used to evaluate performance/issues, find solutions.

Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information

Safety – Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.

Schedule and/or Remote/Telecommuting work and/or Travel – Availability for after-hours and weekend work is required. Telecommuting up to 5 days per week. Note: Employee must provide own internet service. Occasional in- person meetings required.

PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•    Environment: Office; Vehicle; Remote;
•    Ambulatory skills, e.g. stand, walk, sit;
•    Hand-eye coordination and arm/hand/finger dexterity;
•    Ability to speak, hear, and exercise visual acuity;
•    Ability to transfer weights of 20 pounds anticipated for this position;
•    Driving requirements: Occasional (5%).

State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/

Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.

A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.

A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS.  ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances