Asset Management Systems Coordinator

Property And Facilities

Full-Time, Continuing Position

Base salary will be in the range $102,565 - $111,686 + 17% Superannuation (HEW Level 7)

Based at our picturesque St Lucia Campus

About This Opportunity

The position is tasked with the ongoing management, enhancement, and upkeep of UQ’s enterprise-wide asset management system, ensuring it aligns with broader business and lifecycle asset management goals. Central to the role is maintaining accurate and current asset data, documentation, and processes that inform both operational and strategic decisions. Working closely with the Asset Management team, the role fosters a collaborative approach to data governance, asset performance tracking, and lifecycle reporting, while also providing daily support to colleagues across the team.

Key Responsibilities Include:

• Produce data and reports that support financial planning and budgeting, including forward forecasts and estate condition/risk insights.
• Verify and maintain asset data across UQ platforms, ensuring system integrity, accurate registers, and timely consolidation of condition data in line with agreed frameworks.
• Drive end to end data quality, partnering with project teams to capture/validate asset register handover and streamline processes for reliable, timely insights.
• Administer and champion asset systems (e.g., Brightly, Archibus) configure, support users, and develop reporting/modelling to maximise value.
• Liaise with others across UQ and Property and Facilities to gain support and commitment towards achieving asset management responsibilities and outcomes
• Inform capital programs; support delivery/technical leads to develop Capital and Maintenance Works Programs against targets
• Lead or assist in the development and implementation of business tools relevant to asset management, such as Brightly, Archibus, GIS and others, to help ensure that UQ assets continue to meet present and future service standards

About Uq

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)

• Salary Packaging Options

About You

• A degree in a relevant field (e.g., information systems, engineering, business) with at least four years’ experience, or an equivalent mix of education, training, and experience.
• Experience managing organisational data and information, including testing integrity, validating sources, and resolving inconsistencies.
• Familiarity with asset condition frameworks and lifecycle cost modelling.
• Proven track record administering asset management systems and information platforms
• Relevant hands-on experience across asset management, geospatial, or information systems (e.g., Brightly, Archibus, GIS), including configuration and user support.
• History of building and maintaining reporting that drives outcomes.
• Working knowledge of ISO 55000 principles and how they translate to practical data governance, lifecycle planning, and performance reporting

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Gordon Scott (Senior Manager Asset Performance and Services) at g.scott1@uq.edu.au. 

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. 
 

Want To Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume

• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday 12th October 2025 at 11.00pm AEST (R-55932).