Administrative Professional 2 (PN 20013806)

Administrative Professional 2

About Us:

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans.  Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

What You'Ll Do:

ODH is seeking to fill an Administrative Professional 2 position within the Bureau of Environmental Health and Radiation Protection. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy. This position will: 
 

• develop, implement, and maintain tracking of program activities (e.g., products approval schedules, transmittals and registration schedules, survey schedules)
• provide office support (e.g., processes transmittals, schedules appointments and meeting spaces, takes meeting notes, updates databases, makes copies of documents for staff, and mails or faxes documents)
• composes routine correspondence, drafts/types confidential correspondence, charts, graphs using word processing, and presentation software (e.g., Microsoft Word, PowerPoint) and prepares documents for mailing (e.g., correspondence, letters, Director letters, certificates)
• coordinate development of records retention schedules, optimize data entry and filing procedures and assist program staff in data entry and document filing
• aid supervisor in reviewing and processing purchase requisitions (e.g., numeric accuracy, contract compliance, appropriate signatures)
• requisition equipment and supplies through agency purchasing agent or established vendors and complete encumbrances for fiscal expenditures (e.g., purchase requisitions and purchase orders)
• answer program telephones and respond to program inquiries and complaints from the public and program stakeholders (e.g., contractors, installers, water haulers)

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications:

• 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field. 
• -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college. 
• -Or 6 mos. exp. as Administrative Professional 1, 16871. 
• -Or equivalent of Minimum Class Qualifications For Employment noted above.

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria: 

• Associate or advanced degree in secretarial science, business office administration, or office management
• Experience in conducting analysis of data, defining problems and drawing valid conclusions
• Experience providing technical assistance/customer service
• Technical Skills: Clerical & Data Entry, Customer Service, Operational and Administrative SupportProfessional Skills: Attention to detail, Interpreting data, Verbal communication, Analyzation, Written Communication.
• Experience with multi-tasking or paying attention to details
• Experience gathering and organizing information
• Experience explaining regulatory compliance to customers
• Experience with communicating with various parties (e.g., ODH leadership, outside vendors, public)
• Experience with computer software (e.g., Access, Excel, Word, Accela*)
• Experience interpreting agency policy and procedures
• Experience in preparing written documentation, communications and position papers 
• Job Skills: Administrative Support/Services

Educational Transcript Requirements:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration. 

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.
 

Supplemental Information:

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Unless required by legislation, the selected candidate will begin at Pay Grade 28, Step 1 of the OCSEA union Pay Range Schedule ($22.96 per hour), with an opportunity for pay increase after six months ($23.56) of satisfactory performance and then a yearly raise thereafter.

Application Procedures:

All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

Status Of Posted Position:

You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

Background Check Notice:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.