Administration Generalist

WE HELP MAKE YOUR WORLD A SAFER PLACE 

Join our growing team today! Securitas is an industry leading provider of security services, serving 100+ clients in the Northern New England territory (ME, MA, NH, & VT). We are excited to add a NEW position to our South Portland, ME branch to support our HR & Operations teams. This position will serve key functions as outlined below, but will also have the autonomy to develop/evolve based on the skills and interests of the individual, and business need. This is a great position for recent graduates looking to gain experience in HR and/or business, and get a "foot in the door" at a global company that is ever-growing and stable. This position will support senior leadership and work with several stakeholders. 

Job Summary:

Performs a variety of responsible administrative functions that may include human resources, office management, accounts payable and/or accounts receivable, vendor relationships, employee recognition, etc. 
 Distinguishing Characteristics: Primary job function is performing general administrative support of a responsible nature.  SCHEDULE: Monday thru Friday (8:30 am - 4:30 pm)
 ESSENTIAL FUNCTIONS: • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. • Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. 1. Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing. 2. Schedules meetings and conferences and assists with travel reservations. 3. Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections. 4. Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies. 5. Supports Senior HR Manager with administrative functions/data entry. May assist Recruiters with uniform ordering and administration, new hire orientation, file printing, etc. 6. Additional administrative tasks as needed
 MINIMUM QUALIFICATIONS AT ENTRY: Additional qualifications may be specified and receive preference, depending upon the nature of the position. 
 MINIMUM HIRING STANDARDS:• Must be at least 18 years of age. • Must have a reliable means of communication (i.e., pager or phone). • Must have a reliable means of transportation (public or private). • Must have the legal right to work in the United States. • Must have the ability to speak, read, and write English. • Must have a High School Diploma or GED. • Must be willing to participate in the Company’s pre-employment screening process, including drug screen and background investigation. 
 Education/Experience: High School Diploma or G.E.D. and 2 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. 
 Competencies (as demonstrated through experience, training, and/or testing): • Thorough understanding of standard office procedures and practices. • Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation. • Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. • Ability to use personal computers and office productivity software. • Ability to write original correspondence. • Excellent planning, organizing, and project coordination skills. • Ability to communicate clearly and concisely. • Ability to interact effectively at all levels and across diverse cultures. • Ability to be an effective team member and handle projects responsibly. • Courteous and professional telephone manner, with accuracy in taking messages. • Strong customer and results orientation. 
 WORKING CONDITIONS (Physical/Mental Demands): With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey. • Required ability to handle multiple tasks concurrently. • Computer usage which may include prolonged periods of data entry. • Handling and being exposed to sensitive and confidential information. • Regular talking and hearing. • Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds. • Close vision, distance vision, and ability to adjust focus.
 

“Securitas is committed to diversity, equity, inclusion and belonging in the workplace.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.”

#Northernne

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.

Benefits include: 

• Retirement plan
• Employer-provided medical and dental coverage
• Company-paid life insurance
• Voluntary life and disability insurance
• Employee assistance plan
• Securitas Saves discount program
• Paid holidays
• Paid time away from work

Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply. Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.