LDA Project Coordinator - Student Life Communications - UTK

The Project Coordinator plays a central role in supporting Student Life Communications by managing projects from intake to completion. Serving as the primary contact for the project request system, the coordinator ensures clarity of submissions, develops project briefs, and organizes timelines, assignments, and workflows that align with divisional priorities. This position is responsible for facilitating planning and review meetings, keeping leadership informed of milestones, and maintaining clear communication with campus partners to ensure annual events and campaigns are executed successfully. The coordinator oversees multiple, simultaneous projects, tracking deliverables, providing regular status updates, and ensuring that all tasks, proofs, and content are delivered on time and stored appropriately. In addition, they gather results and analytics to evaluate outcomes, share best practices, and refine future workflows. 

• Serve as the primary contact for the project request system, reviewing and updating submissions for clarity and completeness.
• Create and manage tasks in project management tools, ensuring correct workflows, templates, and assignments.
• Draft project and campaign briefs in collaboration with partners, incorporating strategic input and aligning with division priorities.
• Schedule and facilitate intake, planning, kick-off, alignment, and review meetings; document attendance, action steps, and timelines.
• Advise leadership on team assignments and milestones based on capacity, associated projects, and target audiences.
• Initiate planning conversations with campus partners for annual events and campaigns; communicate deadlines.
• Manage resources and budgets, providing regular updates and recommending adjustments to keep projects on track.
• Oversee project timelines, deliverables, and milestones for multiple, simultaneous projects, providing regular status updates to staff and leadership.
• Coordinate the review process by exporting content, distributing drafts, and routing proofs for approval; ensure deliverables are finalized and stored properly.
• Track analytics, feedback, and other measures of success; facilitate discussions on outcomes and document best practices to refine workflows.
• Support ongoing Student Life Communications initiatives and Community of Practice efforts.
• Provide logistical and administrative support to SLC leadership, including dashboards, scheduling, and records management.

Required Qualifications

• Education: Bachelor’s Degree in Marketing, Communications, or related field. (6 years professional experience can substitute for education requirement).
• Experience: 
• Knowledge, Skills, Abilities:  
• Ability to work with various stakeholders
• Prioritize multiple work responsibilities in time-sensitive situations
• work with limited supervision
• Supervise and delegate work to student staff
• exercise good judgment, handle different situations with confidence and leadership
• Foundational knowledge of marketing essentials and communications strategies
• Strong skills in verbal and written communication, customer service, and interpersonal relationships

Work Location

• Location: Knoxville, TN
• Hybrid

Compensation And Benefits

• UT market range: MR07
• Anticipated hiring range: Starting at $41,000 and commensurate with education and experience.
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. 

• Resume
• Cover Letter
• List of 3 Professional References

About The College/Department/Division The Division of Student Life is comprised of an outstanding group of professionals who create student-centered opportunities that contribute to a transformative Volunteer Experience. These opportunities allow students to grow their skills and knowledge outside of the classroom. From health and wellness to service and engagement, we provide opportunities where students exemplify the Volunteer Spirit, inspiring others to learn, lead, and serve.

The departments and offices housed within Student Life provide the daily services our students need to thrive and plan strategically for the future of student life at UT. These departments and offices foster student engagement and leadership opportunities, prioritize the health and wellness of our students and staff, and work to enhance a sense of belonging. The division illustrates a collective effort that is greater than the sum of its parts. The departments and programs of Student Life are providing students with transformational experiences that are critical to the realization of their academic and personal aspirations.

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service. 
UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory. 
The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.  
UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. 
The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.  
Apply today and join the Tennessee Volunteer community!