Commercial Assistant - Leeds

Are you a strong administrator with an interest to develop your career in the Civil Engineering sector? We are looking to recruit someone into our well established Leeds office, who can support our expanding Commercial team, as they take on new major contracts.

Your Responsibilities:

Within the role, the responsibilities you will have will be to:

Bid co-ordination of tender submissions and pre-qualifications in collaboration with the Commercial Team.

Monitor and maintain shared company tender inboxes as required.

Manage client specific tender portals to access tender documentation; submit and respond to tender queries, clarifications and assumptions in support of the commercial team. Ensure timely and accurate communication with all internal teams & external bodies involved in the production of a proposal.

Management and updating of internal monitoring systems with tender / opportunity information; deadlines; progress and outcomes.

Set up / maintain electronic tender files; ensure all tender documentation is recorded and logged appropriately.

Review tender documentation identifying submission requirements; set up technical tender response documentation.

Participate in Bid Kick-Off meetings for significant bids to capture the win themes, key team members, case study projects and support the preparation of the bid timeline. Completion/communication of the proposal allocation form.

Liaise with the Bid Manager to co-ordinate bid production activities for EoI; PQQ; ITT and Framework submissions, including gathering responses from proposal contributors such as Estimators, Planners, Operational Managers and wider teams.

Consolidate content from contributors into the required format in line with CML style guidelines & Client requirements; including graphics and style layout. Identify any shortfalls to the Bid Manager.

Ensure Tender documentation submission is accurate and timely. Submit documentation in line with Client requirements; via tender portal etc

Creation and circulation of daily, weekly and monthly tender reports. Communicate reminders and details of tenders due.

Collate, share and disseminate best practice and lessons learned from bid feedback.

Person Specification:

The Perfect Candidate Will Have:

• A minimum of GCSE English & Maths Level 4
• Proven Administration experience
• Strong IT Skills in Microsoft packages eg. Word, Excel, Outlook
• Strong planning and organisational skills, with the ability to prioritise multiple tasks
• Fantastic communication skills and ability to liaise comfortably with both clients and suppliers
• Self motivation and proactivity to support the Commercial Team

The Package

At CML we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.

We welcome candidates from all backgrounds and experiences and all applicants will be considered purely on their merits and potential, regardless of where they are from, their age or gender, their lifestyle choices , their beliefs or what disability they may have.

We’re also striving to be a Disability Confident employer and we’ll try our best to adapt the process and offer a reasonable alternative to help support people with disabilities apply and interview for roles.