Human Resources Assistant (Hourly) : VADOC Headquarters #WH001

Title: Human Resources Assistant (Hourly) : VADOC Headquarters #WH001

State Role Title: Human Resources Assistant

Hiring Range: $20.65 - $27.13

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: https://vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides HR-related functions to ensure a positive culture and effective customer service in all areas of Human Resources. Ensures accurate, efficient administration of recruitment operational processes to include scheduling interviews, and engaging with potential candidates, hiring managers, and peers to support filling vacancies across the agency. Assists with administrative processes such as monitoring mailboxes, assessing needs of customer requests, and creating/obtaining information in order to successfully onboard employees.

This is a wage position limited to working no more than 1,500 hours per agency during the 12 month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Minimum Qualifications

Working knowledge of generalist human resource functions, to include all of the following; leave administration, timekeeping, complex payroll transactions, health benefits VSDP and workers compensation. Working knowledge of federal and state laws related to human resources. Demonstrated ability to analyze interpret and apply human resource policies and procedures and to consult with management and employees. Demonstrated skill in the use of a personal computer including the use of Microsoft Word, Access, Excel, PowerPoint and web applications. Experience working with the Human Capital Management (HCM) and Benefits Administration. Demonstrated ability to communicate effectively both orally and in writing. Strong interpersonal skills. Ability to travel throughout the Commonwealth as needed.

Additional Considerations

Experience managing Short Term Disability (STD) claims, Worker's Compensation, DOCTime, Cardinal and Human Resources Reporting Maintenance (HRRM) data applications. HR Certification and experience coordinating and providing administrative and program support services for HR.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

• Name: Human Resources
• Phone: 804-659-8424
• Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.