Deposit Reconciliation Accountant

Title: Deposit Reconciliation Accountant

State Role Title: Financial Services Spec I

Hiring Range: Up to $61,660 Commensurate with education and experience

Pay Band: 4

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

Serve as the Deposit Reconciliation Accountant in General Accounting.

Monitor, analyze, reconcile, and maintain an accurate accounting of some of the University’s accounting records for daily deposits, wire transfers and suspense/liability account transactions.

Complete the monthly and fiscal year end reconciliations of suspense accounts (deposits pending distribution) and unearned/deferred revenue.

Maintain the integrity and accuracy of the University’s cash receipt transactions through monitoring and reconciling the activity of transactions posted in the State bank accounts, analyzing and monitoring feeds from Student Banner and maintaining the balance between Student Banner and Banner Finance, and processing daily deposit certificates received from the Cash & Investments Office and on-line REDI VA.

Analyze, monitor, record, and reconcile the University’s student related liabilities (Suspense Accounts/255470 and Deferred Revenue Accounts/24060XX).

Reviews daily cash receipts information received from Cash & Investments and online REDI VA EDI wire deposits and prepares the appropriate deposit certificates and/or journal entries.

Processes tuition scholarship interdepartmental (IDT) transactions.

Completes and/or assists with the completion of fiscal yearend financial reports (DOA attachments).

Maintain organized files and logs of all processed documents.

Minimum Qualifications

Considerable knowledge of generally accepted accounting principles as they apply to colleges and universities and to other governmental agencies.

Working knowledge of fiscal and accounting functions and operations.

Working experience performing reconciliations of transactions totaling in the millions, have the ability to perform detailed analysis of transactions, excellent attention to detail, and great problem-solving skills.

Demonstrated ability to perform computations with reasonable speed and accuracy.

Demonstrated ability to communicate effectively (both oral and written) with others in giving and obtaining information, in following prescribed operating instructions and in preparing routine reports from fiscal data.

Must have excellent interpersonal and organizational skills.

Demonstrated experience setting priorities and managing multiple tasks.

Demonstrated working knowledge of computer systems, both mainframe and personal computers.

Demonstrated working knowledge and experience using Microsoft Office Suite, i.e., Excel, Access, and Word

Ability to work independently and/or as part of a team.

Additional Considerations

Bachelor’s degree from an accredited college or university with major studies in accounting is preferred.

Demonstrated knowledge working with the Banner and Cardinal accounting systems is a plus.

Demonstrated proficiency with Microsoft Office and working knowledge of database and other software programs, i.e., Excel (advanced skills), Access, and Word.

Ability to work independently and solve problems within the scope of duties.

At least three (3) years of experience working in a fast-paced higher education business environment.

Experience reconciling and recording deposit transactions is a plus. Strong analytical/problem solving, organizational, data entry, and customer service skills.

Ability to sort, prepare/batch, file, and maintain financial records, reports and spreadsheets; process financial transactions; follow policies and procedures; collect and enter financial data; and resolve keying errors

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

• Name: Boatemaa Nyarko-Brentuo
• Phone: 804-524-5083
• Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.