ADMINISTRATIVE SERVICES OFFICER 2

Dept Of Environmental Quality

We Are Looking For Results-Oriented, Driven Individuals With A Thirst For Problem Solving.At Arizona Department Of Environmental Quality (Adeq) Our Mission Is To Protect And Enhance Public Health And The Environment In Arizona. Through Consistent, Science-Based Environmental Regulation; And Clear, Equitable Engagement And Communication; With Integrity, Respect And The Highest Standards Of Effectiveness And Efficiency. Because Arizonans Treasure The Unique Environment Of Our State And Its Essential Role In Sustaining Well-Being And Economic Vitality, Today And For Future Generations. We Are Currently Looking For Employees Who Are Committed To Our Agency, Passionate To Excel In Their Career And Engaged In Our Mission. Only This Caliber Of Employee Will Be Successful In Driving Our Agency Towards Accomplishing Our Mission

Administrative Services Officer 2

Job Location:

Address: 1110 W. Washington Street, Phoenix, Az 85007waste Programs Division

Posting Details:

Salary:  $60k-$65k

Grade: 21

Closing Date: Open Until Filled

Job Summary:

As an Administrative Services Officer 2 you will be our team lead for the Underground Storage Tank (UST) Taxes and Fees Program, making regulatory determinations for UST tax exemptions and refunds for the Program. Drawing on your extensive experience and knowledge of finance, you will perform financial hardship evaluations and ability to pay evaluations for UST and Leaking Underground Storage Tank (LUST). You’ll audit the financial reviews of reimbursement claims for UST-LUST programs and partner with our Financial Responsibility team to review complex financial data associated with submittals of corporate guarantees, financial test of self-assurance, surety bonds, letters of credit, trust funds, and local government financial tests.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Financial Hardship Review & Document Review and Evaluation - Reviews applications submitted to UST-LUST to evaluate the customers’ ability to pay or complete a financial hardship review for various programs. Review of financial responsibility (FR) documentation submitted by private and government entities. Evaluate and track compliance with state FR requirements. Communicate and correspond with owners/operators and insurance companies to obtain required FR documentation.
• Compliance Determinations - Reviews complex financial responsibility mechanisms and makes financial compliance determinations, as well as provides financial responses to appeals for the UST-LUST program.
• UST Tax Exemptions and Refunds Processing - Reviews and processes UST Tax Exemption certificate applications and associated refunds for non-regulated systems.
• Trend Analysis / National Trends - Conducts research to look for trends in program costs and compare across companies within Arizona as well as nationally.
• Strategic Planning - Discusses section financial trend improvement needs with section management and division leadership, and makes recommendations on necessary/potential updates to AZ statute or rule. Additionally, assist FR team lead/legal specialist with tracking and analyzing FR compliance data and industry trends as they affect commercial liability insurance in Arizona. Discuss program improvement needs with section management and help develop recommendations on necessary/potential changes to processes.
• Professional Development - Mentors and provides training to UST-LUST section members and other agency personnel regarding financial determinations with UST-LUST programs.
• Community Outreach - Provide outreach to the owner/operators on specific financial and technical requirements of FR.

Knowledge, Skills & Abilities (KSAs):

Knowledge

• Knowledge of accounting and budgeting principles and concepts; forecasting techniques; resource allocation methodologies; invoice review; insurance and financial terms, concepts, products, and common industry practices.
• Knowledge of the principles and practices of administrative support and office management; principles, concepts and current practice in government administration, state laws, rules, regulations, policies, and practices.
• Knowledge of federal regulations, Arizona Revised Statutes, applicable agency manuals, policies and procedures; funding mechanisms for complex governmental financial operations including appropriations, grants and fee-based finances; Arizona UST Revolving Fund reimbursement statutes, codes and rules.

Skills

• Skills in interpersonal, written and verbal communication; critical thinking; organization; project prioritization and time management maintaining business records through automated financial and budgetary systems; accounting methods and techniques.
• Skilled in virtual visual management tools, with specific reference to Trello and ability to use advanced functions in that platform.
• Skilled in computer usage including: Microsoft Office Suite (including Word, Excel, Access and Outlook) & Google Workspace.

Abilities

• Ability to conduct data pulls and synthesize data to communicate compliance status and trends.
•Ability to develop, analyze, interpret and effectively communicate complex financial data; communicate verbally and in writing with internal and external customers; successfully initiate and maintain complex relations; work and be productive independently, in one-on-one and group settings; balance, prioritize and organize multiple tasks and complete assignments by applicable deadlines.
• Ability to apply LEAN concepts, principles and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources, and engaging people in continuous problem solving.

Selective Preference(s):

• Bachelor’s degree in Accounting, Finance or Business Administration
• Minimum 2 years’ experience in such fields as personnel, budget analysis, purchasing, accounting, data processing or related administrative services work
• Master's degree may substitute for 1 year of the required experience
• Driver's License (non-CDL)

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Among the many benefits of a career with the State of Arizona, there are:
• · 10 paid holidays per year
• · Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
• · Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• · A top-ranked retirement program with lifetime pension benefits
• · A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
• · An incentivized commuter club and public transportation subsidy program
• · We promote the importance of work/life balance by offering workplace flexibility
• · We offer a variety of learning and career development opportunities

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Asrs Lifetime Benefits

Contact Us:

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting HPO@azdeq.gov.

Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.