Team Leader, Statutory Planning Administration

About The Role

As the Team Leader of Statutory Planning Administration, you will play a pivotal role in ensuring the efficient, timely, and high-quality delivery of a broad range of administrative services that support our statutory planning functions.

This is an opportunity to make a meaningful impact in Victoria’s largest regional city, contributing to the growth and development of our communities through excellent planning administration.

In this role, you’ll ensure the efficient, timely, and high-quality delivery of a wide range of administrative functions that support our planning objectives.

• Work type: Permanent, full-time
• Classification: Band 6 Commencing at $95,760 pa plus super

Key Responsibilities Include:

• Lead and manage the team through regular communication, direction, and professional development, ensuring all members have the information and support needed to achieve key objectives.
• Develop, implement, and continuously improve the team’s daily processes and procedures—including work instructions, staff rosters, customer service practices, administrative workflows, and information management systems—in collaboration with the Coordinator of Statutory Planning.
• Support the processing and issuance of Town Planning permits to ensure timely and coordinated service delivery across the team.
• Oversee and assist with the lodgement and processing of statutory planning permit applications, property information requests, and Freedom of Information (FoI) requests, ensuring a consistent and responsive approach to service delivery.
• Coordinate input from government agencies and the general public, assisting in the collection and collation of information to meet required statutory deadlines.
• Deliver professional, accurate, and timely advice to clients, and assist the public with enquiries to ensure a high standard of customer service.

About you
To be successful in this role, you will have previously managed a large, fast paced team and have had some experience within town planning.

Essential Experience:

• Proven experience in people leadership, with a strong ability to lead, motivate, and manage a team by providing ongoing support, guidance, and direction in a collaborative team environment.
• A good working knowledge of statutory planning functions, the relevant legislative requirements and how this is applied.
• Demonstrated ability to promote teamwork, encouraging collaboration, idea-sharing, and active staff participation in problem-solving and continuous service improvement.
• Excellent professional communication skills, including conducting effective meetings, sharing information clearly, writing reports, and interpreting complex information.
• Proven experience in reviewing, developing, and implementing systems and processes to enhance operational efficiency and service delivery.

Preferred candidates will be required to undergo a National Police Check as part of the recruitment process (funded by the City).

If this sounds like the role for you, then click apply now! 

Child Safety Responsibilities   
We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy.  

Diversity and Inclusion  
At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience.  

We are the City
From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong.

We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process.

Applications And Enquiries

Click the Position Description link to view more information about this position.

Enquiries: Nikki Short| Senior Talent Acquistion Partner Nikki.Short@geelongcity.vic.gov.au

Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au noting your preferred method of communication and contact details and a member of the team will be in touch.

We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience.  We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.