Administrative Assistant Facilities

Willdan is a national leader in energy, engineering, and software consulting services. Since 1964, we have provided all aspects of municipal and infrastructure engineering, including building and safety, public works, public financing, planning, and construction management services. We help engineers, facility owners, municipalities, and utilities meet their long-term goals and transition communities to clean energy and a sustainable future.

We are seeking a Part-Time Administrative Assistant in our Anaheim office. The Administrative Assistant will provide support to the Facilities Department and serve as a backup to the receptionist. This role ensures smooth daily operations and contributes to a welcoming and organized office environment.

Essential Duties and Responsibilities

• Provide coverage for the receptionist during breaks and scheduled time off.
• Learn and perform receptionist duties, including:
• Provide general information about the organization, including directions and contact details.
• Maintain a professional, courteous, and service-oriented demeanor in all interactions.
• Work effectively in a fast-paced environment with varying daily tasks.
• Maintain office appearance, including:
• Assist with ordering group meals, and planning or hosting work lunches and celebrations.
• Provide administrative support to Facilities Managers and Coordinators including:
• Preparing USPS certified mail and FedEx shipping labels.
• Booking meeting rooms using Outlook.
• Answer incoming calls, determine the purpose, and direct calls to the appropriate personnel.
• Welcome on-site visitors, notifying relevant staff, and ensure proper check-in procedures.
• Restocking and maintaining the coffee and beverage station.
• Tidying conference rooms (chairs, pillows, whiteboards, etc.)
• Making copies.
• Booking meetings.
• Maintaining the company car (coordinating car wash, refueling, etc.)
• Support general office upkeep, which may occasionally include light cleaning tasks such as spot-cleaning carpets or addressing minor messes to maintain a tidy and welcoming environment.

Job Requirements / Qualifications

• High School Diploma or GED.
• 6-12 months of related experience or training preferred.
• Valid driver’s license.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement
Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Group, Inc. participates in E-Verify.