Corporate Contracts Administrator

Company Description

Expeditors International of Washington, Inc. is a publicly traded global logistics company headquartered in Seattle, Washington, U.S.A. with over 19,000 employees working at over 300 locations across six continents. We offer a full suite of logistics services, including air and ocean freight consolidation and forwarding, trucking, customs brokerage, order management, warehousing and distribution, and other customized, technology-based logistics solutions. At Expeditors, our employees are our greatest asset and the key to providing the best-in-class customer service that our organization is known for throughout the industry.

Job Description

The Corporate Legal Department of Expeditors International of Washington, Inc. is seeking a full-time Corporate Contracts Administrator to be based at its Global Headquarters reporting to the Senior Director of Global Legal Services.  The role involves leading the administrative functions associated with our transactional team, including assisting in managing the contracts database, drafting and reviewing standard form documents, and helping the team meet organizational goals and requirements, in addition to supporting departmental team initiatives. 

Position responsibilities include, but are not limited to, the following:

• Taking ownership of ensuring an efficient, accurate and complete contract administration function, including record-keeping, metrics, data analytics, and contract portfolio analyses.
• Leading and/or supporting technology and business process improvement initiatives and projects.
• Reviewing and revising confidentiality agreements in line with the company’s established standards.
• Providing support to business personnel regarding contractual documents and questions, including for bid responses.
• Managing contracts database/repository, including periodic reporting on key contract metrics.
• Preparing and drafting standard contract documents.
• Assisting with review of standard form contractual documents.
• Assisting with and preparing business responses to customer inquiries and questions.
• Checking and editing legal forms and documents for accuracy.
• Managing third-party support projects, including work flow optimization and prioritization.
• Performing legal and factual research and data analysis.
• Organizing, analyzing and validating information, and preparing written reports and correspondence.
• Organizing, scanning and filing contract documents, records and related files.
• Managing centralized contracts database; tracking compliance.
• Collaborating with team-members in Seattle-area and overseas locations.
• Providing general office and administrative support, including backup support to other administrative team members.  

Qualifications

​​​​​​​Experience

• Intermediate knowledge of legal principles and practices 
• Intermediate knowledge of legal terminology 
• Thorough knowledge of legal and business communication principles and practices 
• Relevant computer knowledge and experience (with a focus on Word, Excel and Adobe)
• Desired but not required: Prior experience with contract management software; prior experience in a law firm or in-house legal department

Abilities And Skills

• Professional presence and pursuit of excellence
• Demonstrated winning attitude, high standards of integrity, honesty and ethics 
• Research, analysis and critical thinking 
• Planning and organizing 
• Information monitoring 
• Strong communication skills 
• Stress tolerance 
• Confidentiality
• Attention to detail and accuracy  
• Tech-savvy with a proficiency in the Microsoft Office suite of products in performing a variety of computer-based tasks: creating and maintaining spreadsheets, creating/formatting documents (in word and pdf), tracking and managing deadlines.
• Self-starter who thinks ahead of the curve
• Excellent organizational and project management skills
• Ability to manage multiple priorities in a fast-paced environment
• Articulates pertinent issues and provides effective suggestions and solutions
• Creative and flexible in responding to shifting workload requirements 
• Takes initiative and makes independent decisions when necessary 
• Proactive commitment to follow through on assignments
• Research and resolution of non-routine matters
• Team player and collaborator

Additional Information

A successful candidate must pass Expeditors’ pre-employment background check.

Expected base salary: $63,000 - $72,000

Expeditors Offers Excellent Benefits:

• Paid Vacation (first year prorated based off month of hire then eligible for 15 days) 
• Holidays (10)
• Flexible Days (2)
• Paid Sick Time (accrual rate of 1 hour of sick time per 30 hours paid)
• 401(k) Retirement Savings Plan with employer match
• Employee Stock Purchase Plan (ESPP)
• Medical, Prescription Drug, Dental & Vision Coverage
• Health Savings Account (HSA)
• Life and Disability Insurance
• Paid Parental Leave (additional eligibility criteria)
• Dependent Care Flexible Spending Account (DC FSA)
• Commuter Benefit
• Employee Assistance Program (EAP)
• Training and Personnel Development Program
• Educational Assistance and Reimbursement
• May be eligible for bonus following first year of continuous employment in position.

All your information will be kept confidential according to EEO Guidelines.

Please email a resume and cover letter for consideration to summereen.nott@expeditors.com

The company’s equal employment opportunity policy prohibits unlawful discrimination with respect to race, sex, sexual orientation, marital status, age, color, religion, creed, national origin, disability, veteran or other status protected by applicable law.