Deputy Agency Chief Contracting Officer

Job Description

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

*This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Staff Analyst civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Community Relations Specialist or Administrative Manager), or 4) Parks employees who are reachable on the Administrative Staff Analyst list or a comparable civil service list or qualify for a comparable title. [Please indicate your exam and list numbers or comparable title on your resume.]

Major Responsibilities

- The Deputy Agency Chief Contracting Officer (DACCO), for Purchasing & Accounting Division will be responsible for overseeing the Agency's procurements for goods and services.
- Coordinate with divisions regarding their procurement planning.
- Negotiate, draft and edit intricate and significant solicitation documents and contracts. Review, revise, and approve agreements prepared by other professional staff.
- Ensure procurements meet the Agency's needs and that all relevant rules and laws are followed when processing competitive procurements, including compliance with Local Law 63, Local Law 1, and other rules and laws that impact the procurement process.
- Ensure that solicitation documents contain relevant language regarding Minority and Women-Owned Business Enterprises (MWBE) participation goals, Prevailing Wage, community hiring, and other pertinent requirements.
- Advise the ACCO on issues concerning solicitation, award, administration, and termination of contracts.
- Review incoming Contract Action Requests (CARs) to ensure that the solicitation method, proposed contract term, and total contract amount are appropriate and assigned to staff.
- Supervise and monitor staff performance. Ensure that staff continuously receive necessary updates and training to successfully complete their work. Develop and implement creative solutions to manage a demanding workload.
- Work with staff, program personnel, and the Office of the General Counsel to ensure procurements meet the needs of the Agency. Address and follow-up on outstanding issues.
- Represent the ACCO at public hearings, meetings with Agency personnel, and meetings with oversight agencies to facilitate the development, review, and approval of procurement actions.
- Conduct difficult and involved negotiations on behalf of the Agency.
- Utilize PASSPort, Financial Management System (FMS), internal tracking systems, and other systems for the review, approval, and processing of solicitations, Request for Interests (RFIs), Responsibility Determinations, Pre-Solicitation Reviews (PSRs), and Recommendation for Award (RFAs).
- Oversee the administration of the procurement process, including issuance of solicitations, pre-bid meetings, issuance of addenda receipt of bids, bid opening, determinations of responsiveness, proposal evaluation, Best and Final Offers (BAFOs) and clarifications.
- Draft internal procedures to ensure compliance.

Work Location: Arsenal West, Manhattan

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 738749.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.