Senior Project Coordinator - FM-PRO Redevelopment Projects

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

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Job Description

• Union: Non-union
• Number of vacancies: 1
• Site: 67 College St.
• Department: Redevelopment Projects (FM-PRO)
• Reports to: Manager
• Work Model: Hybrid Office and On-Site as required
• Hours: 37.5 Hours per week
• Status: Temporary Full-Time (up to 12 months)
• Closing Date: September 26, 2025

As an integral member of the Redevelopment Projects Team, the Senior Project Coordinator assists in organizing and orchestrating construction projects, under the direction of the Redevelopment Projects Manager or designate.  The Redevelopment Projects Team is responsible for the implementation of all construction and renovations projects across all campuses under the UHN umbrella. The majority of the work constitutes interior renovations where work is undertaken in a live clinical environment.

The Senior Project Coordinator's responsibilities include but are not limited to:

• Supporting the development and implementation of strategies to facilitate the cost effective and timely execution of multiple/simultaneous large/small scale construction projects for assigned user groups;
• Coordinating and implementing large/small scale planning and redevelopment strategies for assigned user group;
• Defining project scope by outlining project objectives and goals required to meet standards;
• Performing quality management responsibilities;
• Performing administrative responsibilities to ensure the efficient and effective operation of assigned projects;
• Conduct project walkthroughs, provide consultation and conduct stakeholder meetings to manage objectives, expectations and deficiencies.
• Monitoring the progress and quality of work associated with project outcomes; monitoring and maintaining project management tools;
• Assisting with the preparation and submission of required documentation using predesigned procurement documents for the generation of purchase orders and approval of invoice payment;
• Assists in the monitoring of the progress and quality of work being performed by consultants, contractors and suppliers/vendors for the purpose of managing project timelines and deliverables;
• Assisting with monitoring project budget activity

Qualifications

• Completion of a recognized 3 year community college program in Architecture, Engineering, Construction, Urban Planning or recognized equivalent;
• Minimum 3 years related experience in project coordination;
• Knowledge of Project Management fundamentals required;
• Knowledge of Building Code, an asset
• Project Management Professional (PMP) certification, an asset;
• Experience in AutoCAD architectural drafting in detailed design, an asset;
• Experience utilizing programs such as Adobe Pro and Bluebeam, an asset;
• Previous experience working in hospital environment, an asset.
• Demonstrated ability to work independently, and collaboratively with consultants, vendors, contractors;
• Familiarity in construction, contract administration, building assemblies/science;
• Excellent verbal and written communication skills to manage minutes, emails, meetings, and client/stakeholder/vendor relationships;
• Process and organizational abilities;
• Proven analytical and problem-solving capacities

Additional Information

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.